Virtual Recruitment Admin

Provide assistance to the clients with their job request. Proven track record in managing administrative tasks, coordinating schedules, and ensuring efficient communication. Adept at handling a diverse range of responsibilities to contribute to the overall success of the team.

Proficient in the use of Microsoft Outlook for comprehensive email management, scheduling, and communication. Expertise in organizing and categorizing emails, setting up rules, and managing email folders to enhance efficiency. Demonstrated ability to schedule appointments, meetings, and events using the Outlook calendar function. Experience in utilizing Outlook's task management features to track and prioritize assignments, ensuring timely completion.

Sourcing skilled workers based on the client's request. Employ advanced search techniques, including the use of Broadbean, to identify potential candidates. Collaborate closely with recruiters and hiring managers to understand job requirements and develop targeted sourcing strategies.

Manage and respond to a high volume of incoming emails, addressing clients and candidates' inquiries, resolving issues, and providing product/service information. Prioritize and categorize emails based on urgency and importance, ensuring timely and appropriate responses.

Efficiently input and manage large volumes of data into databases, spreadsheets, and other data management systems. Perform data quality checks to identify and correct discrepancies, ensuring accuracy and completeness. Meet and exceed daily and weekly data entry quotas while maintaining a high level of accuracy. Maintain confidentiality and security of sensitive data in accordance with company policies.

Creates placements, update client cards and candidate cards using the client’s existing system.

Monitoring phone calls and queries from the candidates and workers. Runs virtual reception for offices as required.

Ensuring staff's working hours has been added in the timesheet.

Utilize advanced Microsoft Excel functions, including VLOOKUP.