Roxanne

A+ Executive Assistant|Email & Calendar Pro|Bookkeeping Support|Detail-Oriented

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Overview

Looking for full-time work (8 hours/day)

at $9.95/hour ($1,920.00/month)

Bachelors degree

Last Active

June 30th, 2026 (3 days ago)

Member Since

April 28th, 2023

Profile Description

Dedicated Virtual Assistant for Long-Term Support.
Cost-effective • Reliable • Tech-savvy • Systems-focused

Hi, I’m Roxanne — Inbox & Systems Partner for Busy Leaders

I help business owners and executives reduce mental load by managing inboxes, calendars, communications, and workflows—so nothing gets missed, delayed, or disorganized.

What I Do Best:

Inbox & Communication Systems (organizing, prioritizing, follow-ups)
Calendar Management using Google Calendar (Tasks, Notes, Appointments, reminders, buffers)
Workflow & Operations Structure (priorities, time blocking, task tracking)
Executive Admin Support (scheduling, files, coordination)
Bookkeeping & Finance Support (Xero, QuickBooks, payroll basics, financial organization)
Basic Social Media Support (Facebook & Instagram)

How I Work:
I structure Gmail inboxes using Multiple Inbox View for clarity and control
I protect executive time by managing priorities, conflicts, and scheduling
I anticipate needs and work proactively within your preferences
I adapt quickly to tools and systems with minimal supervision
I ensure follow-through so tasks don’t fall through the cracks

Experience That Supports My Work:

With 6+ years of corporate and remote experience, I’ve supported executives and business owners in managing communication, scheduling, and operations.

I’ve worked as:
Executive Assistant to a Dance Studio Owner (Virginia)
Executive Communications Assistant to a Fashion Boutique Owner (Minnesota)
Social Media Manager for service-based businesses (coaches, startups)

My work contributed to improved communication flow and client satisfaction, including a 5-star business review tied to organized and responsive support.

I also have intensive bookkeeping training, along with a Xero L1 Certified Associate qualification and Payroll Specialist badge, with working knowledge of Xero and QuickBooks for financial organization, payroll support, and basic bookkeeping tasks. I can navigate the software with ease.

Strengths Clients Value:

Organized and detail-focused
Reliable and consistent
Proactive and independent
Strong communicator
Fast learner with systems

Tools I Use:

Google Workspace • ClickUp • Trello • Asana • Notion • Slack • Zoom • Calendly • CRM tools (Zoho, GoHighLevel) • Canva • Meta Business Suite • ChatGPT • Xero • QuickBooks

My Approach:

I don’t just complete tasks—I support the systems behind your business.

I focus on structure, clarity, and consistency so you can focus on growth while everything runs smoothly behind the scenes.

Let’s Work Together

If you need a dependable VA who can manage systems, think ahead, and support operations long-term, I’m ready to help.

Top Skills

Office and Administration » Calendar Management

Experience: 5 - 10 years

One thing that really makes me happy is to organize my personal stuff like emails, calendars, and files. When I am bored, this is what I do. I would declutter and put things in their proper places and order. I'm great at paying attention to details too. I manage complex, shifting calendars across time zones with clear meeting titles, context notes, buffers, and priority rules. I review schedules daily, resolve conflicts early, and protect executive time intentionally rather than reactively.

Office and Administration » Email Management

Experience: 5 - 10 years

Organizing things like emails and calendars are my favorite tasks. I have experience doing these as an Executive Communications Assistant, managing emails by sorting and prioritizing incoming emails and promptly addressing important messages, responding to queries and forwarding emails to the appropriate Slack channels, departments or individuals when necessary, creating labels, and categorizing them into proper folders so my client sees what's only important. I managed up to 8 inboxes for one client and helped maintain structured communication systems using priority labels (Urgent, Needs Reply, Follow-Up, FYI) and long-term topic folders (Finance, Vendors, Travel, Clients, etc.), ensuring leadership only saw what required attention. I also helped clean and restructure a separate account with over 200,000 accumulated emails, restoring organization and improving email flow. In one executive role, this level of communication structure contributed to a 5-star Google review, reflecting strong operational clarity and professionalism.

Office and Administration » Administrative Support

Experience: 5 - 10 years

I follow a structured daily workflow—task lists, priority tagging, and time blocking—to ensure tasks are handled efficiently and nothing falls through the cracks. I also provide clear end-of-day updates when needed.