I am a Licensed Civil Engineer (86.25% Board Rating) with a 123 IQ, specializing in "Engineering-grade" Operations and Project Management. I transform business chaos into streamlined, automated workflows using high-level systems like Jira, Trello, and Slack.

My career began at Homeworld Construction Corp. (the largest firm in my region), where I managed complex documentation and strict corporate processes. I bring that same structural rigor to the virtual space, acting as the "quiet backbone" for busy business owners.

How I add value to your operations:

Automated Project Management: I am an expert in Trello Automation (Butler) and Jira Work Management. I design systems that track themselves, ensuring no detail or deadline ever slips through the cracks.

Centralized Communication: I am proficient in Slack and MS Teams, using them to coordinate teams, set up automated notifications, and ensure seamless information flow between departments.

Technical Data Precision: With a background in Quantity Surveying, I manage spreadsheets, budgets, and SOPs with 100% accuracy. I specialize in data auditing and performance tracking.


Visual & Strategic Thinking: As a former award-winning photojournalist and Canva expert, I combine analytical logic with a professional eye for composition to create "spectacular" reports and marketing assets.

I am an exceptionally fast learner who masters new platforms in days, not weeks. I am looking for a long-term role where I can build and maintain the systems that allow your business to scale.

I help founders and growing teams stay organized, hit their targets, and keep operations running smoothly without constant supervision.

I’ve managed teams, tracked KPIs, handled payroll, and supported day-to-day operations while also helping improve workflows and boost engagement. I’m someone who takes initiative, notices what’s not working, and fixes it before it becomes a bigger issue.

If you need someone reliable who can keep things moving and take work off your plate, I’ve got you.

I am an Operations & Systems Specialist and Virtual Assistant who helps business owners streamline operations, improve workflow efficiency, and bring structure to their daily business processes.

I focus on making business operations more organized, efficient, and reliable so nothing gets missed and everything runs smoothly behind the scenes.

I specialize in CRM management, workflow optimization, executive support, and general operations assistance. I support businesses in managing systems, coordinating tasks, and improving execution from lead intake to completion.

Core Services:

CRM management and pipeline organization (GoHighLevel)
Workflow and task system setup (ClickUp, Notion)
Executive support (email, calendar, inbox management)
HR coordination, payroll support, and admin tasks
Daily operations support and process organization

I use tools such as GoHighLevel, ClickUp, Notion, and Google Workspace to create structured and efficient systems that improve workflow visibility and execution.

Many businesses struggle with scattered systems, missed follow-ups, and inconsistent processes. I help solve this by bringing structure, clarity, and consistency to operations so business owners can focus on growth instead of managing chaos.

I am highly organized, detail-oriented, and proactive. I work independently, take initiative, and ensure tasks are completed accurately and on time.

I am currently open to long-term opportunities where I can support business owners in improving systems, streamlining operations, and ensuring smooth day-to-day execution.

I work best with clients who value structured systems, reliable support, and operational efficiency—not just task completion.

With 20+ years of experience across banking, insurance, pharmaceutical, events, and service industries in the Philippines and UAE, I specialize in executive support, business operations, lead generation, client success, and sales support. I have extensive experience managing executive calendars and communications, coordinating projects, conducting market and prospect research, maintaining CRM systems, supporting customer onboarding, and optimizing business processes. Proficient in -----------, HubSpot, LinkedIn Sales Navigator, Google Workspace, ClickUp, and AI tools such as ChatGPT, Claude, and Gemini, I bring a proactive, detail-oriented, and highly organized approach to helping executives and businesses improve efficiency, strengthen client relationships, and drive growth.

I am a licensed Electronics and Communications Engineer and seasoned Operations Specialist with over 20 years of experience managing end-to-end business operations across corporate, agency, and remote environments.
I spent over 10 years at Lexmark International, where I progressed from Demand Generation Specialist to Operations Manager, overseeing the full software lifecycle — from customer quoting and ordering, through processing, delivery, third-party vendor coordination, and invoicing. I worked across enterprise systems including Salesforce, MS Dynamics, SAP, Ariba, and Experlogix.
Since transitioning to remote work, I have been supporting a US-based marketing agency as an Operations Assistant, managing day-to-day workflows, project coordination, and back-end systems using tools like HubSpot, Go High Level, Workamajig, -----------, ClickUp, and QuickBooks.
I have also supported an Australia-based online store, giving me firsthand experience with AU business operations and communication standards.
I bring a systematic, engineering-trained mindset to everything I do — I don't just manage operations, I look for ways to improve processes, streamline workflows, and make teams run more efficiently.
I am currently seeking remote Operations roles with Australian clients or businesses where I can bring real value at a senior level.

Results-driven Virtual Assistant with experience in administrative support,
operations coordination, and records management. Skilled in data
organization, documentation, customer communication, and workflow support
to improve efficiency and accuracy. Reliable, detail-oriented, and adaptable to
remote work environments requiring strong organization and professional
support.

I help CEOs, agencies, and SaaS companies build operational systems that scale.

If your business feels disorganized behind the scenes — missed deadlines, messy CRM data, scattered workflows, or constant follow-ups — I build the structure that keeps everything running smoothly.

With 5+ years of experience in remote operations, project management, CRM systems, and automation, I specialize in creating backend systems that improve visibility, accountability, and execution across teams.

I’m not a task-based VA.

I work as an operations and systems partner focused on helping businesses run more efficiently with clear workflows, scalable processes, and automation-driven operations.

What I Can Help You With

Operations & Systems
• Workflow mapping & process optimization
• SOP creation & operational documentation
• Team onboarding systems
• Operations dashboards & reporting
• Backend structure for growing teams

Project Management
• ClickUp workspace architecture
• Project tracking & accountability systems
• Team coordination & execution oversight
• Deadline management & workflow automation

CRM & Automation
• GoHighLevel (GHL) setup & optimization
• Pipeline & lifecycle automation
• Lead routing & follow-up systems
• CRM cleanup & process improvement
• Reporting dashboards for leadership visibility

AI & Advanced Automations
• AI-assisted operational workflows
• Internal automation systems
• API & tool integrations
• Process automation to reduce repetitive tasks

Experience Highlights
• Senior Project & Operations Manager for digital agencies
• CRM Specialist & SaaS Technical Support
• Managed remote teams & cross-functional operations
• Built scalable systems for fast-growing businesses

Why Clients Work With Me
• Strong operational thinking
• Proactive and highly organized
• Low supervision needed
• Systems-focused and results-driven
• Long-term scalability mindset

I don’t just manage tasks — I build systems that help businesses operate with clarity, structure, and efficiency.

If your inbox is unmanageable, your calendar is a mess, and you're spending time on tasks that shouldn't be on your plate - that's exactly the problem I solve.

I'm a Virtual Executive Assistant specialized in supporting startup CEOs. I handle the work that keeps piling up so you can stay focused on building your business.

Here's what I take off your plate:
- Inbox and email management (triage, labeling, drafting replies, Inbox Zero)
- Calendar ownership and scheduling (time blocking, meeting coordination, conflict resolution)
- Research and reporting (briefing docs, weekly summaries)
- Project tracking and task follow-ups (Asana, Trello, ClickUp)
- Travel and logistics coordination (bookings, itineraries, accommodation)
- SOP documentation so your team stops asking you the same questions

Tools I work with: Google Workspace, Google Sheets, Google Docs, Asana, Trello, ClickUp, Notion, Slack, Zoom, Microsoft Teams, Google Meet, OneDrive, Microsoft Office.

Before becoming a VA, I spent five years managing daily operations solo as a barista - coordinating vendors, tracking inventory in Google Sheets, encoding daily sales, preparing basic P&L reports, and keeping everything running without supervision. I was already doing administrative work. I just didn't have the title yet.

In April 2026, I completed three EA certifications through The VA Ladder (EA 101, EA Roadmap, and EA Mastery) to build the formal foundation on top of that. These cover email and calendar management, project coordination, travel support, reporting, and automation basics.

You get a full-time EA available 40 hours a week on night or graveyard shift - aligned with US business hours. Dedicated workspace, 300 Mbps internet, and mobile data backup. No dropped calls, no connectivity issues.

I'm not here for short-term gigs. I want one employer, a long-term role, and the chance to actually make your operations run better.

If that's what you're looking for, send me a message and let's talk.

For a full overview of my experience, competencies, and work samples, please view my portfolio here: -----------

Hi, I’m Wulstan—a Project Management Virtual Assistant with 3+ years of experience managing multiple high-value projects in a fast-paced environment.

I’m a Power BI Developer and Data Visualization Specialist with a strong foundation in web design and graphics. I build insightful and interactive dashboards using Power BI, DAX, M Query, SQL, and Microsoft Fabric, combining data analytics with creative design. My experience spans graphic design (Photoshop, Illustrator, Google Slides), front-end web development (HTML, CSS, JavaScript), and process management with ClickUp. I also handle lead generation research, workflow automation, and data organization for smarter business decisions. Passionate about transforming data and design into meaningful, actionable insights that empower teams and clients alike.

Results-driven Executive Assistant and Virtual Sales Professional with over 5 years of experience supporting C-level executives, streamlining operations, and managing cross-functional communication in remote, tech-driven environments. Skilled in calendar and inbox management, task prioritization, and CRM operations. Proficient in AI-assisted writing using ChatGPT, sales analytics, automation via Zapier and Notion, and project organization through tools like Trello, Google Workspace, and ClickUp. Recognized for a high level of attention to detail, follow-through, and the ability to anticipate executive needs. Adept at optimizing systems, leading with initiative, and delivering support that drives long-term business success.

Hi, I’m Aleja, an Operations & Executive Support Assistant focused on helping business owners stay organized, productive, and on track with their daily operations.

I have experience supporting workflow organization, task coordination, scheduling, administrative support, and maintaining structured systems using tools like ClickUp and Google Workspace.

I’m detail-oriented, reliable, and comfortable handling recurring tasks, updating workflows, organizing schedules, and supporting day-to-day operations to help clients work more efficiently.

Skills and tools I work with include:

ClickUp
Google Workspace
Task & Workflow Management
Calendar & Schedule Support
Administrative Support
Data Organization
SOP Formatting
Online Research
Canva
CapCut

I value clear communication, consistency, and organized systems that reduce stress and help businesses run smoothly.

Results-driven operations manager with a degree in Mechanical Engineering and over 20 years of technical leadership experience. Currently serving as Technical Operations Manager, I specialize in streamlining the project lifecycle, from pre-sales strategy to high-stakes implementation. I have a proven track record of optimizing team efficiency through SOP standardization and the integration of project management tools like ClickUp. Expert in leading multi-tier teams, managing complex stakeholder requirements in the AEC and manufacturing sectors, and delivering technical solutions that drive client satisfaction. I offer a blend of engineering precision and strategic oversight to ensure seamless project delivery.

KEY SKILLS
Project Coordination & Pipeline Management
Permit & Inspection Tracking (County/City Systems)
ClickUp Project Management (Task Tracking, Status Updates)
Google Drive File Organization & Document Control
Construction Documentation & Drawings
Stakeholder Coordination (Agencies, Engineers, Subcontractors)
Data Management (Parcel ID, Lot Data, Project Details)
QA/QC & Compliance Tracking
AutoCAD, Revit, SketchUp
Strong Written & Verbal English Communication

CORE COMPETENCIES
Highly Organized & Detail-Oriented
Proactive Problem-Solving
Strong Follow-Up & Communication Skills
Ability to Identify and Resolve Project Blockers
Fast Learner | Process-Driven | Ownership Mindset

TOOLS & SYSTEMS
AutoCAD | Revit | SketchUp | Lumion
ClickUp | Google Workspace | Google Drive | Microsoft Office
Pipedrive | Zapier | Airslate | Salesforce CRM