Accounting & Procurement Specialist | AR/AP | Supplier Sourcing, Costing & Logist

-Verified accuracy of invoices, billings, and payment details before posting -Cross-checked data entries against source documents -Ensured supplier statements matched accounts payable records -Identified and corrected discrepancies in AR, AP, and inventory records -Ensured completeness and accuracy of financial and inventory data

-Proficient in Microsoft Excel for data entry, AR/AP schedules, billing, and inventory tracking (formulas, tables, and basic reports) -Skilled in Microsoft Word for reports, letters, and official correspondence -Experienced with Google Workspace (Sheets, Docs, Slides, Gmail, Drive) for collaboration, data management, and document sharing -Managed and updated records in accounting software for AR, AP, billing, and inventory -Prepared digital purchase orders, invoices, and payment documents -Organized and maintained digital filing systems for documents, reports, and records -Used email and collaboration tools to coordinate with suppliers, clients, and internal teams

-Maintained organized digital and physical filing systems for invoices, receipts, and reports -Properly filed AR, AP, billing, purchasing, and inventory documents -Ensured records were easy to retrieve for audits and reference -Kept customer and supplier records systematically updated -Managed multiple documents and tasks while meeting deadlines

-Prioritized daily AR/AP, billing, and inventory tasks to meet deadlines consistently -Managed multiple responsibilities such as data entry, purchase orders, and supplier coordination efficiently -Scheduled follow-ups with clients and suppliers to ensure timely collections and deliveries -Monitored workflow to avoid backlogs and ensure timely reporting -Coordinated with team members to complete tasks accurately within set timeframes

-Perform collection activities aligned with business rules -Perform account reconciliations -Perform daily transactions including verifying, classifying, posting and recording accounts receivables’ data -Drive continuous improvement across Accounts Receivable processes -Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers

-Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly -Verifying vendor accounts by reconciling monthly statements and related transactions -Ensure that all suppliers’ statements are matching with the A/P outstanding -Processed vendor invoices accurately and in a timely manner -Matched purchase orders, delivery receipts, and invoices to ensure correctness of payments -Prepared vouchers and supporting documents for payment processing -Monitored accounts payable aging and ensured timely settlement of payables -Coordinated with suppliers regarding billing discrepancies, missing documents, and payment status -Assisted in month-end closing activities related to accounts payable -Ensured compliance with company policies and accounting procedures -Maintained accurate and updated AP schedules and records

-Accurately encoded accounts receivable and accounts payable transactions into the system -Entered customer billings, invoices, payments, and official receipts -Encoded vendor invoices, purchase orders, and payment details -Updated and maintained customer and supplier master data -Recorded inventory movements including purchases, issuances, and adjustments -Verified data accuracy by cross-checking entries against source documents -Maintained organized digital and physical records for audit and reference -Assisted in reconciling encoded AR/AP and inventory data with reports

-Prepared and issued billing statements and invoices to customers accurately and on time -Ensured completeness and correctness of billing details based on contracts, delivery receipts, and supporting documents -Recorded and monitored accounts receivable balances related to billings -Coordinated with clients regarding billing concerns, discrepancies, and payment clarifications -Updated billing schedules and maintained accurate customer accounts -Applied customer payments to corresponding invoices and billings -Monitored outstanding billings and followed up on overdue accounts -Assisted in resolving billing disputes to ensure timely collection -Maintained organized billing records and supporting documents for audit and reference purposes

-Assisted in daily supply and purchasing operations -Prepared and processed Purchase Orders based on approved requests -Conducted supplier canvassing to obtain competitive pricing and reliable sourcing -Coordinated with suppliers regarding orders, deliveries, and order status -Monitored inventory levels and reported low or overstocked items -Verified delivered items against purchase orders and delivery receipts -Maintained accurate inventory and purchasing records -Filed and organized purchasing documents, invoices, and delivery receipts -Assisted in inventory counts and stock monitoring -Ensured compliance with company procurement procedures

-Communicated clearly with customers regarding billing and payments -Assisted clients with inquiries and concerns -Maintained professional and courteous interactions -Ensured customer satisfaction while handling financial matters