Flexible Virtual Assistant (Bookkeeper & Admin)

Overview

Looking for full-time work (8 hours/day)

at $4.29/hour ($832.00/month)

Bachelors degree

Last Active

March 3rd, 2025 (460 days ago)

Member Since

November 16th, 2024

Profile Description

Services that i can offer: Bookkeeping, Administrative support, Timekeeping and Payroll, Environmental Compliance, Data Entry

Hi, I'm Nemia B. Anat a seasoned professional with nearly 20 years of experience in office administration, human resources, accounting, and ISO management within the manufacturing industry. I am currently seeking a remote or hybrid set up that offers flexibility to support a healthy work-life balance. I’m eager to transition from the corporate environment to a virtual setup, where I can leverage my skills in bookkeeping, general administration, timekeeping & payroll and ISO compliance to deliver high-quality results. With a strong work ethic, attention to detail, and a commitment to achieving targets, I’m excited to bring my expertise to a flexible and modern work setting. Here are my work experiences for your reference,    

Basic Accounting experience,   
>Managed the preparation, verification, and reporting of Intellectual Property (IP) sales, including invoice processing for clients
>Check and ensure accuracy of client’s billing and follow up outstanding invoices
>Coordinate with international clients, addressing IP transaction-related queries.
>Facilitate tax collection certificates, ensuring timely submission by customers.
>Monitored sales, provided monthly progress updates, and prepared sales forecasts in coordination with Accounting Teams.
 >Conducted sales data analysis by comparing actual figures with system generated reports.
>Prepared and managed the quarterly/annual section budget      

Online bookkeeping experience,
>Setting up the account (Xero and QuickBooks)
>Updating or customizing chart of accounts
>Creating bank accounts
>Dealing with multiples currencies transactions
>CSV conversion to upload bank transactions
>Creating sales invoices
>Recording sales and expenses
>Bank categorization
>Bank Reconciliation
>Preparing balance sheet and Profit and loss report.      

Administrative support,  
>Facilitated the creation of detailed quality reports and provided value added insights to drive cost reduction and support strategic decision making for top management and relevant teams. 
>Coordinated to supervisors and department heads, ensuring thorough information collection and alignment of cost reduction projects. 
>Managed periodic project status meetings, tracked the progress of kaizen projects and timely submission.    
>Conducted in-depth process cost data analysis as needed and lead process cost analysis meetings in the absence of senior management. 
>Spearheaded the company’s annual Kaizen and Engineering contest as well as employee appreciation events.
>Email monitoring, calendar management and document controller including preparation and checking of minutes of meeting.    

Human Resource Work Experience,
>Managed comprehensive HR functions, including Recruitment, Compensation & Benefits, Timekeeping, and Payroll.
>Process semi-monthly payroll for over 2,300 employees, ensuring accuracy and timeliness.
>Calculated overtime, and processed payroll adjustments to resolve employee complaints.
>Utilized HRIS, timekeeping, and payroll systems effectively, ensuring smooth operations.
   >Handled final pay computations for separated employees and prepared various payroll and accounting reports, such as loans, earnings, and mandatory contribution reports (SSS, PHIC, HDMF) 
>Computed 13th-month pay, bonuses, and annual tax adjustments, as well as SSS sickness/maternity benefits.
>Processed employee loan applications and addressed related to loan inquiries.
>Conducted training and orientation sessions for new employees when needed and validated agency billing for accuracy.

Environmental Regulatory Compliance,
>Supervise Environment and ISO Management operations, ensuring full regulatory compliance and adherence to ISO 14001 and SO 45001 standards.
> Ensuring on-time submissions of mandatory reports to government agencies.
>Managed hazardous waste transport and audits for haulers, ensuring complete documentation and regulatory approval·  
>Provided technical expertise for environmental projects, achieving reductions in CO2 emissions, water use, and waste production. 
>Coordinated contract reviews, section budgeting and monthly top management reporting.
>Conducted internal audits, training programs, and
documentation control to maintain high compliance and performance levels.