Highly organized Executive Assistant & Accounting Manager

I handle calendar scheduling for busy executives, ensuring that priorities are well-organized and no important tasks are overlooked. I coordinate meetings, manage time zones, send reminders, and maintain a structured and efficient calendar to keep daily operations running smoothly.

I manage and organize inboxes to ensure clear and timely communication. I respond professionally when needed, sort and prioritize messages, and ensure consistent follow-ups so that no important conversation or task is missed.

In my role as an Executive Assistant, I supported senior executives by managing complex calendars, scheduling meetings through Google Suite, and organizing both internal and external appointments to ensure smooth daily operations. I prepared and distributed meeting agendas, took accurate minutes during executive and client meetings, and followed up on action items to keep projects moving forward. Beyond scheduling and documentation, I worked closely with different teams to coordinate tasks, support communication, and help executives stay focused on strategic priorities. I also used tools like Zoom for virtual meetings and Canva to prepare presentations or internal materials. Through this experience, I developed strong organizational skills, attention to detail, and a proactive mindset, always anticipating needs and addressing potential issues before they became challenges.

I bring strong expertise in financial reporting, accounts receivable/payable, and general ledger management, ensuring accurate financial records. Proficient in reconciliation, payroll processing, and tax compliance, I support efficient budgeting, forecasting, and expense management. My skills include audit preparation and a deep knowledge of accounting software like QuickBooks and Xero. I am detail-oriented, excel in analytical thinking, and maintain strict confidentiality, contributing to sound financial operations and decision-making.

I assist in daily business operations by organizing workflows, maintaining documents, and supporting task coordination across teams. I help create and improve SOPs, track action items, and ensure processes are followed efficiently. My focus is to keep operations smooth, organized, and aligned with business goals.

I have advanced skills in Recruiting, including full-cycle recruitment, from sourcing and interviewing candidates to onboarding and ensuring alignment with company needs. I am proficient in developing effective recruitment strategies to attract top talent and smooth hiring processes.

I support lead generation by researching and gathering accurate contact information from reliable sources. I organize and maintain lead databases, ensuring data is clean, verified, and properly categorized. I also track outreach and follow-ups, helping teams stay consistent in connecting with potential clients and opportunities.

I manage and maintain CRM systems using GoHighLevel (GHL), ensuring that all contacts and workflows are organized and up to date. I handle data entry, segmentation, automation setup (email/SMS), and pipeline tracking to support lead nurturing and follow-ups. My goal is to keep the CRM clean, structured, and optimized so no opportunity is missed.