Accounting Virtual Assistant and Administrative Assistant

Familiar with Xero for handling basic accounting tasks such as invoice creation, bill entry, bank reconciliation, and generating financial reports. Able to support day-to-day bookkeeping with accuracy and a solid understanding of accounting workflows.

Skilled in QuickBooks for bank reconciliations, invoicing, bill management, payroll, and financial reporting. Backed by real estate accounting experience and strong understanding of core accounting principles to ensure accurate, efficient results.

Skilled in handling data with accuracy and speed, ensuring smooth administrative workflows. Experienced in organizing, processing, and managing business information, supporting daily operations with reliability and attention to detail.

Experienced in coordinating property management tasks, supporting owners and property managers with tenant communications, maintenance scheduling, and financial tracking. Skilled in streamlining day-to-day operations, ensuring lease compliance, and managing timely rent collection.

Experienced in real estate accounting with a focus on construction project financials. I handle the allocation of work-in-progress (WIP) items, prepare progress claims, and create payment schedules based on contract terms. Proficient in managing supplier invoices and entering data accurately in QuickBooks, MYOB, and Buildxact.

Proficient in Microsoft Excel for organizing data, creating spreadsheets, and performing basic to intermediate functions like formulas, sorting, and filtering. Experienced in supporting admin tasks through accurate data entry, tracking, and simple reporting.

Experienced in leveraging MYOB’s powerful features for end-to-end accounting, from real-time expense tracking to payroll and BAS reporting. Confident in using the platform to simplify complex transactions, maintain accuracy, and support seamless financial workflows.

Experienced in using Trello to manage tasks, track project progress, and organize workflows visually. Skilled at creating boards, assigning tasks, setting deadlines, and collaborating with teams for smooth project execution.

Efficient in managing calendars, scheduling meetings, and coordinating appointments with precision. Skilled at prioritizing tasks, avoiding conflicts, and ensuring smooth day-to-day operations.

Skilled in accurate and efficient data entry, ensuring records are organized and up to date. Experienced in handling large volumes of information while maintaining attention to detail and meeting deadlines.

Proficient in using Canva to create visually engaging graphics, social media content, and marketing materials. Skilled at combining brand consistency with creativity to produce designs that capture attention and communicate clearly.

Experienced in reviewing data and documents to ensure accuracy, consistency, and completeness. Detail-oriented and methodical in spotting errors and correcting discrepancies.

Proficient in using Microsoft Outlook for daily communication, calendar management, scheduling, and task organization. Experienced in managing emails efficiently, coordinating meetings, and maintaining organized inboxes for smooth workflow.

Familiar with Klaviyo for basic email marketing tasks such as creating campaigns, segmenting audiences, and tracking performance. Able to assist with setting up automations, designing email templates, and analyzing results to support marketing goals.

Familiar with Buildxact and able to assist with basic tasks like job costing, quoting, and tracking project progress. Have experience supporting construction workflows by encoding supplier invoices and helping keep project data organized.