Real Estate Virtual Assistant / Transaction Coordinator

I assist real estate agents with listing coordination by preparing and organizing listing documents, ensuring required disclosures and forms are completed accurately, and keeping listing files compliant and up to date. I support the listing process by managing email communication, tracking important dates, and coordinating with agents, sellers, photographers, and other service providers. I also help maintain listing information in spreadsheets or CRM systems and ensure listings move smoothly from active status to closing.

I support title and escrow coordination by communicating with escrow officers and title companies, tracking escrow timelines, and ensuring all required documents are submitted accurately and on time. I help keep transaction files organized and assist in resolving missing or pending items prior to closing.

I assist with title processing by organizing and tracking title-related documents, reviewing required paperwork, and coordinating with title companies to ensure timely completion. I help monitor deadlines, follow up on outstanding requirements, and maintain accurate transaction records to support a smooth closing process.

I assist real estate agents with transaction coordination tasks from contract to closing. My responsibilities include organizing and reviewing contracts and disclosures, tracking important dates and contingencies, managing email and calendar reminders, and coordinating with buyers, sellers, lenders, escrow, and title companies to ensure deadlines are met. I maintain accurate transaction files, update CRM and spreadsheets, and ensure all required documents are completed and submitted on time. I am detail-oriented, deadline-driven, and committed to keeping transactions organized and running smoothly.

I assist with appointment setting by coordinating showings, scheduling client meetings, and managing calendar updates. I communicate with clients and agents to confirm availability and ensure appointments are organized efficiently.

I assist with MLS-related tasks using CoreLogic MLS Matrix, including updating listing information, reviewing property data, and supporting listing organization. I help ensure listing details are accurate and up to date while maintaining proper documentation for compliance and reporting.

I provide administrative and operational support by managing tasks, organizing documents, tracking deadlines, and assisting with daily real estate operations. I help ensure processes run smoothly by maintaining accurate records and supporting agents with backend coordination.