Executive Assistant

About the Role
We are looking for a high-level Executive Assistant / Virtual Assistant to support our CEOs across both business and personal operations. This role is ideal for someone who is extremely organized, proactive, detail-oriented, and experienced in supporting high-performing executives, founders, or luxury / premium-level brands.
This is not a basic admin role. We are looking for someone who can operate with discretion, anticipate needs before they are asked, manage moving pieces across multiple areas of life and business, and help create more organization, structure, and ease for the executive team.
The right person is polished, resourceful, highly communicative, and comfortable working in a fast-paced environment where priorities can shift quickly. You should be able to take ownership of tasks, follow through without being micromanaged, and handle both professional and personal requests with care, urgency, and excellence.

Responsibilities
- Executive & Business Support
- Manage calendars, scheduling, appointments, and meeting coordination for the CEOs.
- Organize and prioritize daily, weekly, and monthly tasks to keep the executives focused and on track.
- Coordinate internal and external meetings, including confirmations, reminders, agendas, and follow-ups.
- Manage inboxes, messages, and communication as needed.
- Assist with tracking key projects, deadlines, deliverables, and follow-up items.
- Support communication between the CEOs, tea ---------- mbers, contractors, partners, and vendors.
- Create and maintain organized systems, documents, trackers, and internal resources.
- Help prepare for calls, meetings, events, and business travel.
- Follow up on outstanding tasks to ensure nothing falls through the cracks.
- Handle confidential business information with complete discretion.

Personal Assistant Support
- Assist with personal scheduling, appointments, reservations, and coordination.
- Research and book travel, hotels, transportation, restaurants, events, and experiences.
- Help coordinate personal errands, gifting, shopping, household-related tasks, and special requests.
- Manage high-touch details for trips, events, personal plans, and lifestyle needs.
- Communicate with vendors, service providers, hospitality teams, and luxury brands when needed.
- Support the CEOs in creating a more organized, efficient, and seamless personal schedule.

High-Level Organization & Operations
- Build and maintain clear systems for tasks, documents, schedules, travel plans, and recurring responsibilities.
- Keep track of priorities across multiple areas of the business and personal life.
- Anticipate upcoming needs and proactively prepare solutions.
- Create structure around recurring tasks and improve current processes.
- Ensure communication is clear, polished, timely, and professional.
- Help protect the CEOs’ time by filtering priorities and keeping things organized.

Requirements
- Previous experience as an Executive Assistant, Virtual Assistant, Personal Assistant, Chief of Staff Assistant, or similar role.
- Experience supporting CEOs, founders, entrepreneurs, executives, or high-profile individuals preferred.
- Experience working with luxury brands, premium service businesses, high-end hospitality, personal styling, travel, events, real estate, or other elevated client experiences is a strong plus.
- Extremely organized with strong attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle both business and personal tasks professionally.
- Strong discretion and confidentiality.
- Ability to work independently and take initiative without constant direction.
- Comfortable managing multiple priorities at once.
- Resourceful, solutions-oriented, and calm under pressure.
- Strong follow-through and ability to complete tasks quickly and accurately.
- Comfortable using tools such as Google Workspace, Slack, Notion, Calendly, Zoom, or similar platforms.
- Ability to research, book, coordinate, and manage logistics with a high level of taste and professionalism.

Ideal Candidate
The ideal candidate is someone who brings a premium, high-touch standard to everything they do. You are not just completing tasks. You are helping create ease, structure, and organization for busy executives.
You are the kind of person who notices the small details, remembers preferences, follows up before being reminded, and knows how to make things feel seamless. You understand the importance of discretion, clear communication, and representing the executives and company well in every interaction.
You should be equally comfortable organizing a business calendar, coordinating travel, following up with a tea ---------- mber, booking a luxury hotel, managing a personal appointment, or creating a simple system to make recurring tasks easier.


Schedule & Availability
This role requires someone with strong availability, responsiveness, and flexibility. Because this position supports executives directly, there may be occasional urgent requests, shifting priorities, or time-sensitive needs.
The ideal candidate is reliable, communicative, and able to manage tasks quickly while maintaining accuracy and professionalism.