Valorant eSports Executive Virtual Assistant

We are a fast-growing Valorant esports coaching program that offers professional coaching services to players looking to improve their skills. We are looking for a dedicated and organized Executive Assistant (Virtual) to support our CEO in managing the day-to-day operations, communication, and high-level tasks that will help us continue to grow and scale.

Role Overview:
As the Executive Assistant to the CEO, you will play a key role in ensuring the CEO’s time is spent efficiently on high-priority tasks. You will manage communications, coordinate schedules, provide administrative support, and help keep operations smooth. This is a key role that requires someone highly organized, proactive, and adaptable.

Responsibilities:

1. Calendar & Scheduling Management:
• Manage the CEO’s calendar, ensuring meetings are scheduled and reminders are sent.
• Organize meetings, ensuring time blocks are optimized for productivity.
• Schedule and prioritize appointments, ensuring no conflicts and ample time for travel or prep.

2. Email & Communication Management:
• Organize and manage the CEO’s inbox, filtering important messages, responding to urgent emails, and flagging for the CEO’s attention.
• Help draft responses for routine emails or external communications.
• Ensure that meetings or follow-ups are organized and tracked.

3. Project & Task Management:
• Coordinate key projects, ensuring that deadlines are met and progress is tracked.
• Assist with setting up and managing workflows for projects and tasks.
• Track the status of ongoing initiatives and ensure the CEO is updated with high-level progress reports.

4. High-Level Support:
• Provide administrative support for major strategic initiatives or events.
• Compile important reports, summaries, and data to help the CEO make informed decisions.
• Prepare the CEO for meetings, ensuring all necessary information is readily available.

5. Meeting Preparation & Follow-Up:
• Prepare agendas for meetings and ensure the CEO has all the necessary materials.
• Take notes during meetings when required and help with follow-up actions or meeting summaries.
• Ensure action items are tracked and deadlines are met.

6. Ad-Hoc Administrative Tasks:
• Handle other administrative tasks as needed, including preparing documents, managing contacts, and doing research to support the CEO’s needs.
• Manage any personal tasks that might free up time for the CEO’s business priorities.

Requirements:
• Proven experience as an Executive Assistant, Virtual Assistant, or in similar roles.
• Exceptional organizational skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills in English.
• Proficiency with Google Workspace, Microsoft Office, and project management tools (e.g., Asana, Trello, etc.).
• Ability to work independently and manage time effectively in a remote environment.
• High level of discretion and professionalism when handling sensitive information.
• Proactive, adaptable, and able to anticipate needs and solve problems independently.
• Strong attention to detail and ability to manage multiple projects at once.

Preferred:
• Experience supporting C-level executives or entrepreneurs.
• Familiarity with Zapier, email automation tools, or CRM systems.
• Experience working in fast-paced, growing companies.
• Familiarity with esports, particularly Valorant, is a plus!

Additional Application Instructions:
To apply, please submit the following:

1. Your resume along with a brief cover letter explaining why you would be a great fit for this role.

2. A Vocaroo voice sample (link to Vocaroo) showcasing your communication skills and fluency in English.

3. Your typing speed (please provide a link to a typing speed test, such as from Upgrade to see actual info).

4. Your internet speed (please provide a screenshot of your internet speed from a reliable speed test provider).

Benefits:
• Flexible working hours.
• Opportunity to work remotely with a global team.
• Professional growth and development opportunities.
• Be a part of an innovative and growing business in the esports coaching space.

How to Apply:
Please send your resume along with a brief cover letter explaining why you would be a great fit for this role. Highlight your relevant experience and your interest in working closely with a CEO to help drive the business forward. Make sure to include the Vocaroo voice sample, typing speed test, and internet speed details in your application.