Real Estate Executive Assistant/Personal Assistant

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Executive Assistant (Virtual) – Real Estate & Media Support
Position: Executive Assistant (VA1)
Location: Remote (Must follow Arizona Time, MST)
Work Hours: Monday to Friday, 8:00 AM – 5:00 PM MST
Salary: Starting at $3/hr (negotiable based on experience with opportunity for increased pay and bonuses)
Start Date: 04/10/2025

About the Role:
We are looking for a highly organized, detail-oriented Executive Assistant to support our real estate and media businesses. This role requires a proactive and resourceful professional who can handle administrative tasks, social media management, client communication, scheduling, and project coordination.

If you have experience in backend administrative support, CRM management, and task management platforms—and you're coachable, communicative, and a self-starter—this role is for you!

Key Responsibilities:
1. Social Media Management
Post pre-made drafts on platforms through Lofty Content Studio
Engage with posts (likes, comments, shares) to boost online presence

2. Administrative Support
Data entry & CRM updates (Lofty experience preferred)
Maintain & organize electronic files (google drive)
Add and manage tasks in task management software (Upgrade to see actual info preferred)

3. Calendar & Scheduling
Manage Google Calendar, schedule appointments, and confirUpgrade to see actual infoetings
Coordinate with vendors, agents, and other clients and guests

4. Client Communication
Send emails & texts on behalf of the executive (via CRM text number or Gmail)
Categorize & manage email folders
Notify clients about meetings, delays, or schedule changes

5. Personal Assistance (As Needed)
Online purchases (gifts, groceries, etc.)
Travel coordination (hotel & flight bookings)

6. Meeting Support
Take minutes during meetings & maintain records

7. Research & Reports
Conduct research (market trends, competitor analysis, etc.) (Training provided)
Compile information into reports
Prepare and track invoices & expenses

8. Project & Task Management
Track projects to ensure deadlines are met
Maintain & update contact lists/databases

9. Customer & Business Support
Provide customer support & address inquiries
Use AI tools to generate blog content

10. Standard Procedures & Tools
Follow Standard Operating Procedures (SOPs)
Utilize AI & software tools to streamline tasks

Qualifications & Experience:
Strong English communication skills (written & verbal)
Must have backend admin support experience (corporate or VA)
Must have a college degree (or be highly coachable if inexperienced)
Experience with CRM management (Lofty preferred)
Familiarity with Google Workspace & task management platforms (Asana preferred)

Personality & Work Style:
Organized & detail-oriented
Self-starter & resourceful
Collaborative & communicative
Personable & professional

Tools & Communication:
Work Email & WhatsApp for daily communication

Why Join Us?
Work with a growing real estate & media business
Opportunity to grow and take on more responsibilities
100% remote with clear processes & training

If you meet the qualifications and are ready to take on a dynamic role, apply now! We are hiring ASAP.