Level's Executive Assistant (internal role)

We are seeking a top-tier Executive Assistant to support our CEO!
Go to www. level. ph to submit your application.

About Us:

We’re Level, a fast-moving and fast-growing recruiting and staffing agency connecting work-from-home Filipinos (Virtual Assistants) with our clients located in the US. In the past few years, our company has seen rapid and exponential growth, earning us a recent spot on Austin’s top 50 fastest-growing private companies. We attribute this growth to how we focus on employee satisfaction as our priority, which in turn leads to satisfied clients. We value being dependable, relational, humble, and just. Our core team is close-knit and dedicated to our mission. We set big goals, both personally and professionally, and hold each other accountable to achieve them.

We are looking for a top-tier Full-time Executive Assistant to support our CEO. This role is critical to our organization, ensuring that our CEO can focus on strategic initiatives while you handle the essential day-to-day administrative tasks. This is not an entry-level position.

This is a high-pressure role; our growth means we’re constantly adapting and taking on new challenges, and this role needs to ensure the CEO’s time is maximized and tasks are handled efficiently. The right person will be able to create systems and processes to manage and streamline the administrative workload and keep up with the fast-paced environment. Being able to manage multiple projects at the same time and take ownership of the work is also essential.

The right person will be comfortable being uncomfortable and is guaranteed to grow professionally through constant development, leadership, and mentoring. If you want to do big things in the world, we want to help you achieve them. We believe in true partnerships and having a real work/life balance. 

This is a full-time, remote position, Monday - Friday from 9am - 6pm CT (10pm - 7am PHT). Full availability during these working hours is essential, and very occasional after-hours work may be required from time to time.


Responsibilities:
- Manage and organize the CEO’s emails and calendar efficiently, ensuring smooth scheduling and timely responses
- Coordinate and schedule meetings and appointments
- Assist with various administrative and personal tasks to support the CEO's professional and personal life
- Ensure follow-up with prospective client leads via email and text on behalf of CEO, maintaining ongoing communication
- Arrange and book travel accommodation and manage travel logistics
- Plan and coordinate social activities and events
- Oversee project management tasks, ensuring timely and efficient completion
- Attend and take notes during meetings, both internal and external, and follow up on action items
- Maintain and update the CRM system
- Perform other duties as assigned to support the CEO and the organization

Requirements:
- Proven work experience (3+ years) as an Executive Assistant or similar role
- Exceptional verbal and written communication skills
- Consistently communicates in a clear, proactive, and thoughtful manner, ensuring clarity and follow-through in all interactions
- Excellent organizational skills and attention to detail
- High emotional intelligence, with the ability to build strong relationships
- Fearless drive and motivation
- Absolute team player
- Ability to work independently and produce quality output on time

Rate: $1200 - $1450/month (depending on experience)

Benefits:
- Company-paid comprehensive HMO for you and a dependent - not just an allowance! Plus option to add additional dependents
- Life Insurance worth Php100k
- 10 paid company holidays off annually
- Unlimited personal paid time off
- Guaranteed pay on time, every time (3% higher exchange rates than most payment systems - we take care of transaction fees so you don't have to!
- Immediate hiring process to start as soon as possible

What you need:
- Just like any job, you need to have the right tools to perform well. That being said, we need you to meet the following requirements to ensure success in this role:
- 1 main computer with at least core i5 processor
- A backup computer with at least core i3 processor
- Internet service provider with at least 10 mbps speed with no capping / data limit
- At least 5 mbps backup internet service
- An internet hub/cafe nearby that operates during your working hours

Other employment requirements:
- PhilHealth ID Number
- NBI Clearance

How to Apply:
If you are a top-tier talent with the tenacity and determination we're looking for, we want to hear from you. Apply today to join our team and support our CEO's success.

Go to www. level. ph to submit your application.

We appreciate your interest in joining our organization and look forward to reviewing your application!