Executive Assistant

Job Title: Virtual Executive Assistant
Location: Remote
Job Type: Full-Time
About the Role:
We are seeking a highly experienced and organized Virtual Executive Assistant to support our executive team. In this role, you will manage high-level administrative tasks, ensure efficient workflow, and help prioritize the executives' time and responsibilities. The ideal candidate is resourceful, proactive, and capable of handling a broad range of tasks in a fast-paced, dynamic environment.
Key Responsibilities:
Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
Handle high-level email correspondence, draft responses, and prioritize communications on behalf of executives.
Coordinate travel arrangements, including flights, accommodations, and itineraries.
Prepare executive-level presentations, reports, and documentation for meetings.
Organize and maintain files, documents, and databases, ensuring timely access to critical information.
Serve as the point of contact between executives and internal/external stakeholders.
Conduct thorough research on various topics, compile data, and provide executive summaries or recommendations.
Assist in managing special projects, tracking key deliverables, and ensuring deadlines are met.
Handle confidential and sensitive information with the utmost discretion.
Support the executive team in strategic decision-making by preparing relevant materials and ensuring proper follow-up.
Act as a liaison with internal departments and external partners to streamline communication and decision-making processes.
Requirements:
5+ years of experience as an Executive Assistant, Virtual Executive Assistant, or in a similar senior administrative role.
Proven experience managing executive-level responsibilities, including complex calendars and high-priority tasks.
Excellent written and verbal communication skills with strong attention to detail.
Highly proficient in MS Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides).
Strong organizational and multitasking skills, with the ability to work under pressure and prioritize effectively.
Experience with project management tools (Trello, Asana, Monday.com) and CRM systems.
Ability to work independently with minimal supervision, exercising excellent judgment and discretion.
High level of tech-savviness, with the ability to quickly learn new tools, platforms, and software.
Experience coordinating international travel and handling high-level logistics.
Strong interpersonal skills and the ability to build relationships across teams and with external partners.
Experience in preparing presentations and supporting strategic decision-making processes.
A proactive mindset with a problem-solving approach to challenges.
Preferred Qualifications:
Bachelor’s degree in Business Administration, Management, or a related field.
Experience working with C-suite executives or senior management teams.
Familiarity with digital marketing, social media management, or basic financial reporting is a plus.
Benefits:
Flexible working hours and fully remote work environment.
Competitive compensation package.
Opportunity for growth within the organization.
Work with a dynamic and innovative team.