Executive Admin Assistant

NOW HIRING: EXECUTIVE ADMIN ASSISTANT (FULL-TIME)

Role Type: Full-Time (40 hours/week)
Start Date: April 14, 2025
Schedule: Monday to Friday | 8 hours/day
100% Remote | Long-term Growth Opportunity

WHAT’S IN IT FOR YOU:
We believe in taking care of our team so they can do their best work. Here’s what you can look forward to:
-Paid Leave Credits after 6 months
- HMO, PhilHealth, and SSS Allowance after 1 year
- Christmas Bonus
- Long-term growth potential with a supportive remote team
- Work-from-anywhere flexibility

ABOUT THE ROLE:
We’re looking for a detail-oriented and proactive Virtual Executive Assistant to provide high-level support to both our internal operations and one of our clients in the construction industry. If you’re someone who thrives in a structured, mission-driven environment and loves streamlining workflows, optimizing systems, and helping leaders stay focused—this role is for you.

You'll be working closely with a creative entrepreneur as well as contributing to internal projects for a virtual staffing agency. This is a dynamic role for someone who enjoys variety, takes initiative, and brings calm organization to fast-moving workdays.


WHAT YOU’LL DO:

-CRM MANAGEMENT
Organize and tag contacts from multiple sources (e.g., LinkedIn, CRM tools)
Maintain a clean, organized contact database that supports outreach and follow-ups
Track market segments and relationship progress
Provide support in identifying business opportunities and outreach strategies


- CALENDAR & INBOX MANAGEMENT
Maintain and prioritize executive schedules
Coordinate Zoom calls, client meetings, and site visits
Draft and send professional email follow-ups and reminders
Support inbox organization and ensure time is spent on high-value tasks


- SYSTEMS IMPROVEMENT & SUPPORT
Review and enhance daily workflows and processes
Spot inefficiencies and suggest improvements
Support documentation of SOPs and internal systems
Serve as a second set of eyes to help simplify recurring tasks and communications


YOU’RE A GREAT FIT IF YOU HAVE:
Previous experience as a Virtual Executive Assistant or in a similar remote support role
Proficiency with tools like Google Workspace, Airtable and other CRMs
Excellent written English and a high standard of professionalism
Strong organizational and time-management skills
A proactive, problem-solving mindset—you don’t wait to be told what to do
Bonus: Interest or background in design, construction, architecture, or creative industries


ROLE SCOPE:
This is a full-time, 40-hour-per-week role supporting both internal team operations and a construction-based client. You’ll manage responsibilities across both sides, helping leaders stay focused, clients feel supported, and systems run smoothly.

Rather than just completing tasks, you’ll be empowered to optimize how work gets done—bringing structure, calm, and clarity to busy workdays.


IDEAL PERSONALITY:
Calm, steady, and reliable
Process-driven with strong attention to detail
Professional communicator with a service-first attitude
Curious and always looking for ways to improve
Collaborative, not afraid to ask questions or take ownership

HOW TO APPLY:
Interested candidates may submit their resume and cover letter to this job post with the subject "CODE RED- Executive Admin Assistant"

Send your resume and a short audio or video introduction (2mins max) and explain why you’re a great fit for this role. Be sure to share relevant experience and examples that show how you thrive in remote executive support.