VIRTUAL ASSISTANT

Virtual Assistant (Remote) – Full-Time
Location: Remote
Job Type: Full-Time
Schedule: Monday–Friday
About the Role
We are seeking a highly organized, dependable, and detail-oriented Virtual Assistant to support the daily operations of our growing company. This role is essential to keeping our administrative and payroll processes running smoothly. The ideal candidate is proactive, organized, communicates professionally, and thrives in a fast-paced remote work environment.
If you have experience with QuickBooks, payroll, invoicing, and administrative support, we'd love to hear from you.
Key Responsibilities
Process employee payroll accurately and on schedule using QuickBooks Payroll.
Create, manage, and send customer invoices through QuickBooks.
Review, organize, and enter employee timesheets accurately and in a timely manner.
Follow up with employees regarding missing or incomplete timesheets.
Maintain accurate payroll and employee records.
Communicate professionally with employees regarding payroll, timesheets, and administrative matters.
Provide day-to-day administrative support to leadership.
Organize digital files and maintain company records.
Assist with special projects and additional administrative tasks as needed.
Handle sensitive company and employee information with confidentiality.
Identify opportunities to improve administrative processes and efficiency.
Qualifications
Previous experience as a Virtual Assistant, Administrative Assistant, Office Administrator, or similar role.
Experience using QuickBooks (required).
Experience processing payroll (preferred).
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
High level of accuracy and attention to detail.
Ability to multitask, prioritize, and meet deadlines.
Self-motivated and able to work independently in a remote environment.
Proficient with Microsoft Office, Google Workspace, and cloud-based software.
Reliable computer and high-speed internet connection.
What We're Looking For
We're looking for someone who is:
Highly organized and dependable.
Professional and responsive in communication.
Comfortable working independently.
Able to maintain confidentiality.
Committed to accuracy and meeting deadlines.
Eager to grow with our company and contribute to a positive team culture.
Compensation
Compensation is competitive and will be based on experience and qualifications.
Required Application Steps
To be considered for this position, you must complete all of the following:
Upload your current resume.
Upload a screenshot of your internet speed test (showing both download and upload speeds).
Submit a 1–2 minute voice recording introducing yourself. Please include:
Your name
Your location
Your relevant work experience
Your experience using QuickBooks
Why you're interested in this position
Why you believe you'd be a great fit for our team.
Applications that do not include all three required items will not be considered.