Executive Assistant

About the Role

We are hiring a highly organized, proactive, and dependable Executive Assistant to support one of our US-based clients.

This role is perfect for someone who enjoys keeping things organized, managing priorities, communicating professionally, and helping executives stay focused on what matters most. If you're resourceful, detail-oriented, and take ownership of your work, we'd love to hear from you.

Key Responsibilities

Manage calendars, appointments, and scheduling
Monitor and organize email inboxes
Coordinate meetings and prepare notes when needed
Perform online research and administrative tasks
Organize files and documents
Track projects and follow up on action items
Communicate professionally with clients and tea ---------- mbers
Assist with other administrative and operational tasks as assigned

Qualifications

Relevant Work Experience

At least 2 years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or in a similar role
Experience supporting executives, business owners, or leadership teams is highly preferred

Software & Technical Proficiency

Proficiency in most of the following:

Google Workspace (Docs, Sheets, Calendar, Gmail, Drive)
Microsoft Office
Slack
Zoom or Google Meet
ClickUp, Asana, Trello, or similar project management software
CRM platforms such as HubSpot (preferred but not required)
Comfortable learning new software and technology
Remote Work Experience & Adaptability
Previous remote work experience preferred
Able to work independently with minimal supervision
Comfortable collaborating with distributed teams across different time zones

English Proficiency

Excellent written and spoken English
Professional communication and email etiquette
Strong interpersonal communication skills

Professionalism & Attitude

We're looking for someone who is:

Honest and trustworthy
Highly organized
Detail-oriented
Proactive
Resourceful
Positive and coachable
Able to maintain confidentiality
Response Time & Communication
Responds promptly during working hours
Provides regular updates on assigned tasks
Communicates challenges early and professionally
Internet & Home Office Requirements
Stable high-speed internet connection (50 Mbps or higher preferred)
Backup internet connection (mobile hotspot or secondary ISP)
Reliable computer suitable for remote work
Quiet and professional home office setup

Commitment & Availability

Available to work during the required US business hours
Looking for a long-term opportunity
No conflicting commitments during scheduled working hours

Time Management & Dependability

Excellent organizational and prioritization skills
Reliable attendance and punctuality
Consistently meets deadlines

Problem-Solving Skills

Able to think critically and work independently
Takes initiative in finding solutions
Resourceful and proactive when handling challenges

Willingness to Learn & Adapt

Open to feedback and continuous improvement
Adaptable to changing priorities
Eager to learn new systems and processes

Time Tracking

This position uses Hubstaff for time tracking and productivity monitoring. Applicants must be comfortable using Hubstaff during working hours.

Why Join us?

Work remotely from the comfort of your home
Support a professional US-based client
Join a collaborative and supportive team
Long-term opportunity with growth potential

How to Apply

If you believe you're a great fit for this role, we'd love to hear from you!

Please complete our application form:

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After completing the application form, please send:

Your updated CV (PDF preferred)
A 1–2 minute introduction video sharing:
A brief introduction about yourself
Your Executive Assistant or Virtual Assistant experience
Why you're interested in this role
Why you'd be a great fit

Applications will only be considered once the application form, CV, and introduction video have all been submitted.

We appreciate your interest in joining us. Only shortlisted candidates will be contacted.