Executive assistant

Executive Assistant to the CEO

We are seeking a highly organized, proactive Executive Assistant to work directly alongside the CEO of a fast-growing car rental and dealership company currently under development. This is a hands-on leadership role for someone who thrives in a fast-paced environment and can help build efficient systems while keeping daily operations running smoothly.

Key Responsibilities

* Work directly with the CEO to execute daily business operations and strategic initiatives.
* Coach, lead, and hold tea ---------- mbers accountable for day-to-day performance.
* Monitor project progress and provide regular status reports.
* Coordinate communication between repair facilities, body shops, mechanics, vendors, and parts suppliers.
* Handle phone calls, scheduling, and follow-up to ensure projects stay on track.
* Assist with process improvement, documentation, and operational efficiency.
* Utilize AI tools and modern technology to automate workflows and increase productivity.
* Support recruiting, training, and implementation of new business systems as the company grows.

Qualifications

* Previous experience as an Executive Assistant, Operations Manager, or Project Coordinator preferred.
* Strong leadership, communication, and organizational skills.
* Excellent multitasking and problem-solving abilities.
* Comfortable working independently with minimal supervision.
* Proficient with AI tools, business software, and technology.
* Experience with automotive, dealership, fleet management, or car rental operations is a strong advantage.
* Bilingual (English/Spanish) is highly preferred.

What We’re Looking For

We want someone who is dependable, resourceful, and driven to help build a company from the ground up. The ideal candidate is comfortable making decisions, following through on commitments, and keeping teams accountable while maintaining excellent communication with vendors and staff.

This is an opportunity to grow alongside the CEO and play a key role in shaping the future of an expanding automotive business.