Executive Administrative Assistant

About the role
We're a Canadian automotive finance company looking for a sharp, detail-focused Executive Administrative Assistant to support our Finance Director. You'll be their right hand — keeping files organized, communicating with our banking partners, collecting documents, and keeping our sales team and lenders in sync so deals get done on time.
No automotive or finance experience needed. We'll train you on everything. What we need is someone smart, organized, professional, and excellent in English who learns fast and wants to grow with us long-term.

What you'll do
-Review documents and applications for completeness and accuracy
-Communicate with our banking partners by phone, email, and message
-Collect and organize supporting documents to move files forward
-Coordinate between our sales team and lenders to keep everything on track
-Keep every file organized and up to date — nothing slips through the cracks

What we're looking for
-Fluent, professional English — spoken and written. You'll be on calls and messages with our partners, so clear, confident English is essential. This is non-negotiable.
-Strong attention to detail. Small mistakes cost us. We need someone who catches them.
-Quick learner. You'll pick up a new industry fast, so we want someone sharp who takes initiative.
-Professional and dependable. You'll represent us, so composure and follow-through matter.
-Comfortable with computers, email, documents, and messaging tools
-Experience as an executive/admin assistant, in customer service, or in loan/finance processing is a plus — not required

Compensation & Benefits
-Base Salary + Bonuses: A competitive base, with opportunity to earn bonuses
-Bonuses: Monthly performance-based bonuses
-Probationary Period: A 2-week trial to confirm mutual fit
-Work Hours: Monday to Friday, 10 AM – 7 PM PST (8-hour shifts with a 1-hour break)
-Payment Schedule: Semi-monthly payments (via Wise)

How to apply
-Start your message with the word "DETAIL" so we know you read the full post.
-In 3–4 sentences, tell us why you'd be great at this and one example of a time your attention to detail caught a mistake.
-Attach a short voice recording (30–60 seconds) introducing yourself so we can hear your English.

We review every application that follows these steps and are looking for the right person to invest in for the long term.