Virtual Executive Assistant (Remote, Full-Time) – Blue Pebble

Are you a highly organized, proactive, and tech-savvy professional with strong experience in executive assistance and project management? Do you excel in managing details, coordinating vendors, and ensuring business operations run smoothly? If so, we want to hear from you!

Who We Are
Blue Pebble is a boutique real estate and mortgage brokerage committed to making homeownership more affordable by lowering transaction costs and providing exceptional support to our agents and clients. As we continue to grow, we need a highly capable Virtual Executive Assistant to help our leadership team stay organized, efficient, and focused on driving the business forward.

Who You Are
You’re an experienced Executive Assistant or Operations Professional who thrives in a fast-paced environment, takes ownership of tasks, and excels at keeping leadership organized. You have a strong background in executive support and project management, with the ability to prioritize multiple projects, maintain structure, and solve problems independently. While marketing experience is a plus, the primary focus of this role is executive and operational support.

Key Responsibilities
Administrative Support: Manage emails, calendars, and correspondence, ensuring leadership stays on top of critical tasks.

Project & Task Coordination: Oversee day-to-day to-do lists and ongoing projects, ensuring timelines and deliverables are met.

Vendor & Partner Coordination: Liaise with service providers for both business and personal needs (e.g., office contractors, IT support, legal, financial services).

Process & Operations Management: Organize files, maintain records, and ensure efficient document management (Google Drive, CRM, task management tools).

Problem Solving & Initiative: Identify inefficiencies, suggest improvements, and take proactive steps to streamline operations.

Qualifications
Proven experience as an Executive Assistant, Operations Coordinator, or in a similar administrative/project management role

Strong organizational and time-management skills with exceptional attention to detail

Excellent written and verbal communication skills

Tech-savvy – proficient in Google Workspace, task management tools, CRM systems, and remote collaboration tools

Ability to multitask and adapt to changing priorities with a proactive approach

High level of accountability and discretion when handling sensitive information

Bonus: Experience in the real estate, mortgage, or sales industries is helpful but not required.

Position Details & Requirements
This is a full-time, exclusive position – candidates must not have competing commitments.

Work hours: 8:00 AM – 5:00 PM Mountain Time (Denver, CO, USA), Monday–Friday.

Fully remote but must be available and responsive during posted work hours.

How to Apply
To be considered, applicants must submit:

A resume (or a link to their resume).

A link to a portfolio of previously created marketing materials (if you have one)

A brief description of their experience as an executive assistant or in a similar role.

An acknowledgment that they understand this is a full-time role and that they will be required to be available during the stated hours.

Applications that do not include all FOUR requirements will not be considered.