Virtual Assistant Needed

About the Role:
I’m seeking a highly organized and proactive Executive Virtual Assistant to support me across multiple companies in the payment processing, fintech, and financial services industry. This role will involve both executive administrative support and personal assistance. The ideal candidate is sharp, detail-oriented, and familiar with the fast-paced environment of financial services.

Responsibilities
1) Executive & Business Support
Manage calendars, emails, and meeting coordination
Draft, proofread, and manage professional communications and agreements
Track projects, tasks, and deliverables across multiple companies
Assist with client/partner communications and follow-ups

2) Industry-Specific Support
Conduct research on banks, processors, and high-risk industries (gaming, CBD, nutraceuticals, etc.)
Assist with compliance-related documentation, merchant onboarding, and application tracking
Help prepare reports, merchant summaries, and partner presentations
Organize and maintain financial and processing data (chargebacks, ratios, monthly volumes, etc.)

3) Personal Support
Manage personal reminders, errands, and online tasks
Assist with travel planning, booking, and itineraries

Requirements
At least 2+ years of experience as an Executive Assistant, VA, or Admin in the financial, banking, or payment processing industry
Strong understanding of merchant services, payment gateways, or related financial operations
Excellent English communication and grammar skills (written & verbal)
Highly organized with excellent follow-through and attention to detail
Tech-savvy; experienced with Google Workspace, ClickUp, Slack, and CRM tools (Salesforce a plus)
Ability to work with discretion handling confidential financial and personal information
Proactive, resourceful, and able to anticipate needs

Preferred Skills
Prior experience in high-risk payments, fintech, or merchant acquiring
Familiarity with compliance, underwriting, or risk management processes
Experience building SOPs, reports, and partner decks
HIGH attention to detail and quick learner

Compensation & Schedule
Competitive monthly rate (commensurate with experience)
Full-time (40 hrs/week) on Pacific Standard Time
Long-term role with growth opportunities, bonus opportunity based on performance, and potential travel

How to Apply
Send the following:
Your updated resume/CV
A short introduction (2–3 paragraphs) about your experience in payment processing/financial services
Your monthly rate expectation