Tech/Appt Entry VA

We are a fast-growing med spa patient acquisition agency based in the US, and we are looking for a sharp, technically savvy VA to join our team part-time with real potential to grow into a full-time role as we scale.

This is not your average VA role. We need someone who genuinely loves figuring things out, thrives in a fast-paced environment, and can jump between platforms and tasks without missing a beat. If you get excited when you encounter a new piece of software and your first instinct is to figure it out rather than ask for help, this role is for you.


What You Will Be Doing

Your primary responsibility will be building out client backends. This includes setting up GoHighLevel (GHL) sub-accounts, configuring HotProspector dialing accounts, and handling calendar integrations across multiple clients. Each client has a different setup, different software, and a different way of doing things, so no two days will look the same.
Beyond that, you will own the technical side of our operations. If something breaks, if a new integration needs to be built, or if a workflow needs to be fixed, that lands on your plate. You will be our go-to person for anything tech-related until we build out a more structured team around you.

Core Responsibilities

-Build and configure GHL sub-accounts for new and existing clients
-Set up and manage HotProspector accounts
-Build, troubleshoot, and maintain calendar integrations across various platforms (Google Calendar, ClubReady, Jane, PatientNow, Square, and others)
-Book inbound leads directly into clinic scheduling software, ensuring accurate appointment entry across each client's specific booking system
-Build and manage automations and workflows using ---------- and GHL's native automation tools
-Troubleshoot and maintain Google Sheets and light Google Apps Script when needed
-Handle any technical tasks that arise across the agency day to day

What We Need You to Know

GoHighLevel (GHL) – you must have hands-on experience building inside the platform, not just using it
---------- or similar automation tools (Zapier, n8n) – you need to understand how automations and multi-step workflows are built and how to troubleshoot them

Google Calendar integrations – experience syncing calendars across different platforms and solving integration issues in real time

Google Sheets – comfortable building, troubleshooting, and organizing data

Clinic booking software – experience entering or managing appointments inside platforms like Jane, PatientNow, Square, or similar systems is a strong plus

What You Will Learn on the Job

HotProspector – we will train you, but you need to be someone who picks up new platforms fast
Our specific client systems and workflows

Who You Are

You are genuinely tech savvy, not just comfortable with computers but someone who actively enjoys solving technical problems
You use AI tools (ChatGPT, Claude, etc.) to learn faster, troubleshoot smarter, and get things done without waiting to be spoon-fed answers
You are a critical thinker who can hop on a call with a client, encounter a calendar software you have never seen before, and figure out the integration on the spot
You communicate clearly and proactively, especially when something is not working
You take ownership of your tasks and do not need hand-holding to get things done
You are reliable, responsive, and take pride in your work

Why Join Scale 77
This is a ground-floor opportunity with a company that is growing fast. The person who fills this role will have direct exposure to the founders, real responsibility from day one, and a clear path to grow into a full-time, higher-paying position as we expand. We are not looking for someone to fill a seat, we are looking for someone to grow with us.

To Apply
Please include the following in your application:

A brief summary of your GHL experience and what you have built inside the platform
Any calendar integration experience you have, including what platforms were involved
Any experience booking appointments or entering leads into clinic or healthcare scheduling software
Your availability and time zone

Applications without these details will not be reviewed.