Personal Assistant to the CEO

We are looking for a proactive and highly organized Personal Assistant to support the CEO. The ideal candidate will have a minimum of 2 years of experience as an Executive or Personal Assistant. This part-time position involves working closely with the Senior PA to the CEO, including stepping in to provide seamless support during her absence. Initially, the role requires a commitment of 4 hours per day (morning shift, Sydney time), but may need to render 4-6 hours per day depending on workload, performance and business needs.

Key Responsibilities:

• Shadow the Senior PA: Gain in depth knowledge of processes and routines and able to seamlessly step in and manage tasks especially when the Senior PA is unavailable.

• Calendar Management: Efficiently organize and maintain the CEO’s calendar using Google Workspace, ensuring accurate scheduling of appointments, meetings, and events.

• Email Management: Monitor and handle the CEO’s inbox, ensuring timely and professional communication and responses.

• Office Coordination: Liaise with Australian offices to follow up on tasks and deadlines, demonstrating strong communication skills and urgency.

• Task Management: Proactively track deadlines, ensuring nothing is overlooked, and take the initiative to follow up without prompting.

• Document Preparation: Support the creation, editing, and management of documents as needed.

• Administrative Support: Perform various administrative tasks to ensure the CEO’s daily operations run smoothly and efficiently.

Requirements:
• Minimum of 2 years of experience as an Executive Assistant or Personal Assistant (non-negotiable).

• Excellent written and verbal communication skills, with the ability to handle professional communication with Australian offices.

• Sense of urgency: Ability to prioritize tasks and respond quickly to time-sensitive matters.
• Proactive mindset: A self-motivated individual who consistently takes initiative and meets deadlines without the need for oversight.
• Proficiency in Google Workspace: An expert at managing calendars, emails, and documents.

• Availability during Sydney morning hours: 4 hours per day initially, with the flexibility to extend to 4-6 hours based on business needs.

• A passion for organization, attention to detail, and ensuring that the CEO’s day-to-day operations run efficiently.


How to Apply:

To ensure we hire the right fit for this role, we want to assess your communication skills early in the process. Please follow the instructions below carefully:

1. Create a 3-minute Loom video answering the following questions:
• Why do you want to work as a Personal Assistant for the CEO of 24FitClub?
• Describe a time when you successfully navigated a challenging situation or tight deadline in your role as an Executive or Personal Assistant.
• What makes you stand out as a candidate for this role?
2. At the beginning of your video, say the phrase: “I am your next PA Superstar.”
3. Attach your most recent and updated CV to your email application and send it to hr@24fitclub.com.au.


Important Notes:
• You will shadow the Senior PA and must be prepared to take full ownership of tasks when she is unavailable.
• We value the use of AI in our daily work processes, but at this stage, we want to see your raw skills and communication abilities. Generic applications or AI-generated responses will not be considered.
• Applications without the video or the required phrase will not be reviewed, as attention to detail is key to this role.


We’re looking for someone who is excited to take on a critical role and grow with us. If you meet the qualifications and are ready to show us why you’re the perfect fit, we’d love to hear from you!