OPERATIONS ADMIN

OPERATIONS ADMIN — FULL-TIME
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We're a bee and wasp hive removal company based in the US, and we're looking for a sharp, reliable Operations Admin to help us run the business behind the scenes. This is a full-time remote role for someone who can handle multiple responsibilities without needing constant supervision.

If you're detail-oriented, organized, and experienced in admin, bookkeeping, and social media — keep reading.


WHAT YOU'LL BE DOING
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PRIMARY TASKS:

Executive Assistant Support
- Manage the CEO's calendar, emails, and scheduling
- Coordinate appointments and follow-ups
- Keep the inbox organized and actioned
- Update and maintain CRM records

Accounting & Bookkeeping
- Day-to-day bookkeeping
- Xero experience (nice to have)
- Create and track invoices
- Categorize expenses and reconcile accounts
- Support basic financial reporting

Social Media Management
- Create and schedule content for Facebook, Instagram, and Google Business
- Monitor and respond to comments, reviews, and messages
- Help build our brand presence consistently


SECONDARY TASKS:

- Handle inbound and outbound customer calls (neutral accent required)
- Scheduling and calendar coordination
- Customer follow-up after completed jobs
- Email management and triage


WHO WE'RE LOOKING FOR
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- Proven experience as an Executive Assistant, Office Manager, or similar role
- Hands-on experience with BOTH QuickBooks and Xero — this is a must
- Experience managing business social media accounts
- Professional phone manner with a clear, neutral accent
- Strong English communication skills (written and verbal)
- Self-starter who can manage their own time and priorities
- Stable internet connection and a reliable computer setup
- Experience in a service-based business is a plus, but not required


WHY BEE MAN DAN
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- Small, tight-knit team — your work has real, visible impact
- No corporate red tape — we value people who take initiative
- Full-time hours with consistent workload
- Room to grow as the business grows


HOW TO APPLY
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If this sounds like you, we'd love to hear from you.

To help us get to know you better, please complete and submit the following before your next interview:

1. Internet Speed Test
Run a speed test at ---------- or speedtest.net and send us a screenshot of your results.

2. PC Specifications
Please share your computer's basic specs — processor, RAM, operating system, and any relevant details about your setup.

3. Intro Video (2–3 minutes)
Record a short video introducing yourself. Use these three questions as your guide:
- Tell us a little about yourself — your background and how you got to where you are today.
- What experience do you have in operations, coordination, or administrative work, and what does that experience look like day-to-day?

4. What's your expected rate?