Medical Virtual Assistant [PB-PBMD]

Interested applicants, should submit an application through the link below:

Application Link: https://wkf.ms/4hWjv8f

Job Post: Medical Virtual Assistant [PB-PBMD]
Position Type: Part-Time (10 hours per week)
Work Hours: 10:00 AM - 6:00 PM (PST) (Flexible)
Work Days: Monday - Friday
Salary: $5 - $6 per hour (depending on experience)

About Us:
Our client is a mental health practice specializing in psychiatric care, currently managing 10-12 patients and planning for growth. We seek a reliable, detail-oriented Medical Virtual Assistant to handle both business and personal administrative tasks. Candidates with experience as both a Medical Virtual Assistant and Executive Assistant are highly preferred. The ideal candidate must have high organizational skills.


Scope of Responsibilities

Administrative & Patient Support:
- Schedule appointments and send reminders
- Manage patient intake, records, and inquiries
- Coordinate telehealth sessions and verify insurance

Billing & Documentation:
- Assist with billing, payments, and invoicing
- Prepare reports, presentations, and spreadsheets

Executive Assistance & System Setup:
- Manage calendars, emails, and task deadlines
- Improve workflows and SOPs
- Assist in identifying and implementing new systems, including EMR/EHR or other tools, to streamline practice operations

Personal Assistance:
- Plan travel, coordinate home services, manage purchases
- Conduct online research
- Any other personal related tasks assigned

Marketing & Social Media:
- Create and schedule content
- Manage directory listings and website updates


Experience Requirement
- Preferred: Experience as a Medical Virtual Assistant and Executive Assistant
- Background in medical reception, billing, or patient coordination
- Experience with QuickBooks is highly preferred
- Experience with "Practice Q" or "Intake Q” is a plus
- Proactive problem-solver with strong communication skills
- Experience with Google Apps, Apple products, Squarespace, and knowledge of EMR/EHR tools is preferred


Basic and Technical Requirement
- Fluent in English (written and spoken)
- Relevant work experience
- Video meeting availability (camera on)
- Reliable laptop/desktop, high-speed internet (10 Mbps minimum)
- Quiet, professional workspace


Additional Requirement
- Must not be working with any other clients during required work hours.
- Submission of a short video introduction is required as part of the application process.

Interested applicants, should submit an application through the link below:

Application Link: https://wkf.ms/4hWjv8f