(Long-term Remote) Executive Assistant to CEO & COO

US based Estate Planning Firm
Fulltime / Remote
shifts: CST or US overlap
budget: $1,600/month USD

The Opportunity
We’re growing fast—and we need a sharp, reliable Executive Virtual Assistant to keep our top leadership focused and moving. This role is about more than calendars and emails. You’ll be the right hand to our CEO and COO, ensuring day-to-day execution runs smoothly while anticipating problems before they happen.

One of Texas's fastest-growing estate planning law firms. Our reputation is built on clarity, speed, and high-quality service. If you operate with the same mindset, keep reading.

What You’ll Own
Calendar Control – Own the schedule. Prioritize what matters. Book, move, cancel fast.
Inbox Mastery – Monitor, triage, and respond with clarity. No email goes unseen.
Docs & Comms – Draft, edit, and manage internal and external comms. Accuracy matters.
Coordination Hub – Support internal projects, meetings, and follow-through across the team.
Confidential Tasks – Manage sensitive business and family matters with 100% discretion.
Process Optimization – See broken workflows? Fix them. We value systems thinkers.
Event Support – Help coordinate business events or family logistics when needed.

What We’re Looking For
3+ years of experience supporting a CEO, founder, or senior exec
Exceptional time management and decision-making under pressure
Excellent written and verbal communication
Confident with Zoom, Slack, Asana, and Google Workspace
Trustworthy with sensitive info and high-stakes decisions
Can juggle competing priorities in a remote, fast-paced environment

Bonus: Law firm, startup, or high-accountability org experience

Why This Role Matters
Our CEO and COO don’t need reminders. They need foresight. They need someone who keeps the trains running—quietly, reliably, and without hand-holding. You’ll be a force multiplier, not a follower

To apply: send cv to Upgrade to see actual info with subj code OLJMOcean-EAremote0404 with your answers to

1. Tell me about a time when you had to manage multiple high-priority tasks. How did you prioritize them, and what was the outcome?
2. Describe a situation where you anticipated a potential issue for your executive and took proactive steps to prevent it. What did you do, and what was the result?
3. Give an example of a time when you handled sensitive or confidential information. How did you ensure it remained secure, and how did you handle any challenges?
4. Describe a time when you had to anticipate an executive's needs and proactively solve a problem before it became an issue.
5. Can you give an example of a time when you identified and implemented an improvement in an administrative or operational process?