Executive/Administrative Assistant

(Instructions to apply are below) My name is Kayla, and I am looking for an amazing rockstar Executive/Administrative Assistant to work with Salon 809, a growing company in the beauty industry.

I am not a typical agency. You will be working with and paid directly with Jei, who owns Salon 809. I am just helping with the groundwork and interview process to present to her a few of the top applicants, then once she makes her pick she will take it from there!

Salon 809 is the first Dominican hair franchise to hit the United States. They have forged a stand out niche for the community due to their in-depth understanding of healthy, beautiful hair and our relentless obsession on providing VIP service to our invaluable clients. The founder/owner, Jeimy (Jei) has an incredibly inspiring story of working her way up from a janitor to a business owner. She is super sweet, and is excited to bring on a new team member!

This role is pivotal in helping the company grow by ensuring that all operations run smoothly behind the scenes, and to take some work off Jei’s plate so she can focus on growing the business!

You can read about her company at: https://salon809.com/

We are looking for a new Executive/Administration Assistant to join her team full-time! You'll be in charge of keeping everything in the business organized and in line. She needs someone extremely proactive, detail-oriented and organized, and the kind of person who will look for ways to help rather than just waiting around to be told what to do.


*Key Responsibilities:*

Calendar Management

Email Management
Travel Coordination and Booking
Organization
Customer Support
Social Media Management

After some time, there will be more responsibilities for you to take on as you learn and grow with the company, like creating and keeping up with SOP’s, managing small projects, ordering supplies, etc.

The hours would be on a US schedule, Mon-Fri from 10:00 am until 7:00 Eastern with an hour lunch break at the time of your choice.

We need someone who:

* Has a love for organization, lists, calendars, etc., and is good at keeping things organized in a way that others can understand and access when needed
* Has a minimum of 4 years experience working in the same or similar position
* Is proactive, and will regularly look for ways to be helpful rather than just waiting to be told what to do
* Hasp proficiency with tools such as Microsoft Office (including PowerPoint and Excel), social media platforms, and the ability to learn new technologies quickly.
* Is comfortable using AI Tools
* Is able to work independently without the need to be micromanaged
* Is comfortable jumping right in and being self-sufficient
* Is very reliable, organized, trustworthy, and can keep private information private
* Shows up like a pro everyday, and doesn’t have silly excuses why they are late or not there
* Has a backup internet plan (like a hotspot) if the internet goes down, and a back-up generator/battery if power goes out
* Has a positive attitude, takes feedback well, and implements things that you learn
* Is detail-oriented, and takes time to double check your work to make sure it is correct
* Loves to give 110%, is interested in a full-time, long-term career, and growing with an amazing, positive team. Someone who always goes the extra mile, not someone who does just enough to get by
* Is comfortable working on a time-tracking software like Hubstaff or TimeDoctor
* Is comfortable and happy working from home on your own with minimal supervision
* Is comfortable asking a lot of questions for clarity rather than guessing, but also confident to make decisions when you understand the tasks, and will communicate with Jei right away if there are any issues, concerns, or questions

We are looking for someone who wants to stay with her long term!

To apply:

Please send me (Kayla) an email to cs@alignedoutsourcing.com with the subject line:

"I'm **YOUR NAME**, your new Executive/Administrative Assistant!"

Please include your resume attached as a PDF, as well as a direct link to your profile here on OLJ (onlinejobs.ph), and your portfolio if you have one, then please answer the following questions:

1- What did you like most about your previous job(s)?
2- What did you dislike about your previous job(s)?
3- What you would like your next job to look like? What is most important to you about a new job that you take?
4- What experience do you have that will help you excel in this position?
5- Are you looking for a long-term career working exclusively with one company? How many hours would you like to work per week?
6- On a scale from 1-10, with 1 being passive and waiting to be told what to do, and 10 being proactive and finding things to do without being asked, where would you rate yourself?
7- On a scale from 1-10, how would you rate your organizational skills?
8- On a scale from 1-10, how would you rate your attention to detail?
9- What is your experience with Social Media Management? Which platforms are you most comfortable with?
10- Do you have any experience or knowledge with graphic design or video editing? If so, please describe.
11- Do you enjoy using AI Tools? Which ones are your favorites and how do you like to use them?
12- How do you feel about working in the beauty industry?

Please also include:
13- What does your internet/computer situation look like at home? Do you have a reliable computer, fast internet, and a back-up solution if there is a power-outage during your shift? (keep in mind most of your hours worked will be in the middle of the night)
14- Are there any days and/or hours during the week that you are not available to work?
15- Have ever worked during US hours before? Is that a schedule you enjoy?
16- Are you comfortable working on a time-tracking tool like Hubstaff or TimeDoctor?
17- What about this position excites you the most?

We look forward to hearing from you!

It's not often that the opportunity comes along to work with a company where you get to define your role and grow with that company as an important, key team member. If this appeals to you, then follow the instructions to apply today.