Executive Virtual Assistant (EVA)

We are seeking an organized and detail-oriented Executive Virtual Assistant to join our team. The ideal candidate will excel in handling a variety of administrative and operational tasks, ensuring the seamless execution of day-to-day activities. This role requires exceptional multitasking skills, a strong attention to detail, and the ability to maintain confidentiality while navigating a fast-paced environment.

This role will require video meetings with the Owner, VP of Internal Operations, VP of External Operations, and potentially other employees within the organization on an ongoing basis to train and discuss performance. Fluency in spoken and written English with little to no grammatical errors is required for effective communication.

Responsibilities of the Executive Assistant:
- Monitor, organize, and respond to emails on behalf of the executive team, ensuring timely follow-ups and flagging urgent matters
- Schedule and manage meetings, including preparing agendas, taking detailed minutes, and ensuring action items are followed up.
- Assist with ad-hoc tasks as assigned, ranging from research to small project management duties.
- Conduct periodic audits of sales data, service tickets, and CRM entries to ensure accuracy and compliance.
- Draft and edit reports, presentations, and correspondence as needed.
- Handle sensitive information with discretion and professionalism.
- Support ongoing projects by conducting research, tracking progress, and ensuring deadlines are met.
- Identify opportunities to streamline administrative processes and implement solutions to improve efficiency.


Perks:
- 13th-month bonus
- 10 days of paid time off (PTO) during the first year
- Competitive starting salary

Specifics:
- Full-time role (40 hours per week)
- Schedule: Monday - Friday, 8:00 AM - 5:00 PM EDT/EST (GMT-5), including a 1-hour unpaid lunch break


Must have:
- Strong high -speed Wi-Fi
- Good microphone
- Good camera
- Organized and professional work from home setup

Compensation:
- Starts at $6 per hour

Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Prior night shift experience (required).
- Ability to prioritize tasks and work independently with minimal supervision.
- Strong command and high level of proficiency in the English language, both written and verbal.
- Excellent time management, multitasking, and prioritization skills.
- Exceptional communication and interpersonal skills.
- Detail-oriented with critical thinking capabilities.
- High level of discretion and confidentiality.
- Flexibility to adapt to shifting priorities and demands.
- Experience in sales or service-oriented industries is a plus.
- Ability to type at a minimum of 40 words per minute.

To apply to this position, please attach your resume, cover letter or message, and/or portfolio. The application process involves a review, and selected candidates may be invited for a screening or interview which may include a typing test. Please include the word totoro in the subject line of your application. Applicants unwilling to participate in an interview need not apply. Incomplete applications or those not following instructions will not be considered.