Executive Virtual Assistant

Position Title:
Executive Assistant
Location:
Virtual
Employment Type:
Full-Time/Part-Time
Reports To:
CEO
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About John:
John is the CEO of one of the fastest growing landscaping companies in Virginia. He is the visionary leader behind The Vine Landscaping, bringing a mix of passion, creativity, and relentless drive to everything he does. With a knack for seeing the big picture while keeping an eye on the details, John inspires those around him to think big and execute even bigger. When he’s not steering the company toward success, you might find him enjoying spending time with his family, always bringing his signature energy and focus to every endeavor.
Position Summary:
Are you the superhero of organization? A calendar wizard? The human equivalent of a Swiss Army knife? We’re on the hunt for a rockstar Executive Assistant to make magic happen for the CEO. Your mission: keep everything running smoothly and look good doing it. Bring your A-game, because this role is all about multitasking, thinking ahead, and staying cool under pressure.
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Key Responsibilities:
- Calendar Management: Turn chaos into order by coordinating meetings, events, and appointments like a pro. Time is your playground.
- Master Communicator: Be the trusted voice for emails, calls, and messages—you’re basically the executive’s spokesperson.
- Administrative Support: Prepare reports, presentations, and other documents as requested.
- Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and transportation.
- Project Coordination: Assist with special projects, ensuring deadlines are met and tasks are completed accurately.
- Record Keeping: Maintain organized files and records, both digital and physical.
- Meeting Preparation: Prepare agendas, take meeting minutes, and follow up on action items.
- Expense Management: Track and process expense reports and invoices.
- Problem-Solving: Anticipate needs, identify issues, and implement solutions to streamline operations.
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Qualifications:
- Education: [Bachelor’s degree in Business Administration, Communications, or related field preferred; equivalent experience considered.]
- Experience: 3 years of proven experience as an Executive Assistant or similar role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and scheduling tools.
- Soft Skills: Excellent organizational, multitasking, and time-management skills. Strong written and verbal communication abilities.
- Characteristics: Resourceful, proactive, adaptable, and able to handle confidential information with discretion.
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What We Offer:
- Competitive salary
- Opportunities for professional growth and development
- A collaborative and supportive work environment
To Apply:
Please send your resume and a cover letter to John@thevinelandscaping.com with the subject line “Executive Assistant Application – John “
We look forward to hearing from you!