Executive Assistant (EA) - For A Tech Industry Leader With 30+ Years Experience

We are seeking a highly skilled and adaptable Executive Assistant to provide exceptional support to our CEO and executive team. This critical role is designed to relieve operational pressure from the CEO, ensuring seamless business operations in a fast-paced environment. The ideal candidate is detail-oriented, proactive, tech-savvy, and thrives on coordinating across multiple teams. You will play a pivotal role in keeping the business running smoothly, allowing the CEO to focus on creative tasks and strategic growth.

Key Responsibilities:
- Morning Routine & Daily Reporting:
- Start by 4:30 AM MST to prepare and deliver a comprehensive daily report by 6 AM, summarizing key metrics from Google Analytics, Google Search Console, SEO tools, and Groundhogg CRM.
- Review and prioritize support tickets, outstanding issues, and pending tasks.
- Track open projects, upcoming meetings, podcast schedules, and QA tasks with real-time updates.
- Team & Project Coordination:
- Collaborate with the WordPress engineer, WordPress developer, graphic designer, and content writer to ensure smooth workflows.
- Use Microsoft Planner to track and update projects, stepping in for teaUpgrade to see actual infombers as needed to maintain continuity.
- Partner with co-founder Dean to align on company goals and tasks.
- Content & Social Media Management:
- Oversee the repurposing of content (e.g., videos to blogs, social media, marketing emails).
- Review all videos for accuracy, clarity, and brand alignment.
- Manage YouTube comments and social media interactions.
- Support live podcast sessions by taking notes and capturing action items.
- Website & Marketing Oversight:
- Manage website design projects, ensuring content adheres to company guidelines.
- Drive marketing initiatives using tools like Envato, Figma, and Looker.
- Integrate SEO strategies and Google Search Console insights into reports and workflows.
- CRM & Data Management:
- Track leads and follow-ups using Groundhogg CRM.
- Maintain accurate data and monitor campaign performance metrics.
- Generate actionable insights using Google Looker Studio.
- Podcast Administration:
- Prepare for the daily 9 AM MST podcast by researching guests, topics, and key points for the CEO.
- Support live podcast sessions and manage the production queue (7 long-form videos and 10-15 shorts weekly).
- Big-Picture Thinking & Adaptability:
- Translate high-level "blue sky" ideas into actionable tasks using strategic frameworks like "The Art of War" and Dan Martell’s "Definition of Done."
- Operate independently, ensuring tasks are completed without constant oversight.

Work Hours & Flexibility:
This role is designed to fit within an 8-hour workday, typically starting at 4:30 AM MST to deliver the morning report by 6 AM MST and wrapping up by 3:30 PM MST (including a lunch break). However, occasional flexibility may be required (e.g., for complex podcast days or team absences), potentially extending the day to 10-12 hours. Most days, efficient time management and tool usage will keep the role within 8 hours.

Ideal Candidate Profile:
We are looking for a versatile, proactive, and highly organized individual who can thrive in a dynamic environment. The perfect fit will possess the following qualities:
- Technical Proficiency: Skilled in Microsoft Teams, Microsoft Planner, ChatGPT, Claude.AI, Google Analytics, Looker, Figma, Envato, Groundhogg CRM, and other marketing tools.
- Detail-Oriented: Exceptional organizational and multitasking abilities to manage multiple projects simultaneously.
- Self-Managed & Independent: A proactive problem-solver who takes initiative and executes tasks with minimal oversight.
- Project Management Skills: Adept at coordinating teams, breaking down complex ideas into structured plans, and ensuring seamless execution.
- Soft Skills: High emotional intelligence, adaptability, and strong relationship-building abilities to foster a positive work environment.
- Work-Life Balance: Fully committed to the role with no competing obligations, ensuring maximum focus and efficiency. You should be able to maintain a healthy balance, rest well, and recharge effectively to handle the demands of this position.
- Versatile & Adaptable: Thrives in a fast-paced, evolving environment and can pivot priorities as needed.

Why Join Us?
This is an exciting opportunity to work closely with a visionary CEO and a talented team, contributing directly to the success of a growing business. If you’re ready to take on a challenging yet rewarding role where your skills and initiative will shine, we’d love to hear from you!

How to Apply:
When applying, please include a brief cover letter addressing:
1. Your experience with the tools listed in the "Ideal Candidate Profile."
2. An example of a time you turned a high-level idea into a completed project.
3. How you ensure focus and commitment in a demanding role.

We are excited to find the right person to join our team and contribute to our success. Apply today on OnlineJobs.ph!