Executive Assistant (C-Level Operations Support) – Remote

Employment Type: Full-Time
Schedule: Monday - Friday, 8:00 AM - 4:00 PM Mountain Time (Fixed)
Training Period: 1 - 2 weeks

We are seeking a highly organized and proactive Executive Assistant with proven experience supporting COOs, CEOs, and other C-level executives. This role requires exceptional operations management, scheduling, email handling, and executive communication skills. The ideal candidate will be detail-oriented, highly communicative, and capable of filtering and prioritizing tasks to ensure only the most important matters reach the executive’s attention.

Key Responsibilities

Provide high-level administrative support to a COO/CEO.
Manage executive schedules, meetings, and calendars to ensure no conflicts.
Filter and prioritize emails, ensuring only critical messages reach the executive.
Draft, proofread, and send emails on behalf of the executive.
Coordinate travel arrangements (airfare, hotels, event bookings, etc.).
Handle confidential documents (e.g., MSAs, SOWs) with discretion.
Join meetings, take notes, and ensure follow-ups on action items.

Task & Deadline Management
Prepare a daily task list by 8:30 AM, detailing completed and pending tasks.
Set reminders for high-priority deadlines and tasks.
Track and manage projects using tools like Notion.

Communication & Coordination
Act as the main point of contact for internal and external stakeholders.
Proactively follow up via email and phone to ensure smooth communication.
Assist in event planning and coordination.

Qualifications
3-5 years of experience as an Executive Assistant to a COO, CEO, or other C-suite executives.
Strong background in operations, scheduling, and executive email management.
Exceptional organizational and time-management skills.
Proficient in Microsoft Office Suite and Google Workspace (G Suite).
Experience using project management tools (e.g., Notion) is a plus.
Excellent verbal and written communication skills.
Familiarity with virtual meeting platforms (Zoom, Microsoft Teams).
Experience with Electronic Health Records (EHR) is a plus.
Remote work experience preferred.


How to Apply

If this role resonates with you, please submit the following to lois.suicon@wildhealth.com with the subject line:
Executive Assistant - C-Level Operations Support Application

Updated Resume highlighting your C-suite or Operations Executive support experience.

Cover Letter answering the following:

Describe your experience managing a COO or CEO’s daily operations, schedules, and emails.

Provide a real example of how you handled a critical executive task (e.g., urgent scheduling conflict, confidential email filtering, high-priority travel arrangement).

Share a timeline of your experience (if applicable) or a short written response to:

Tell us about a time you managed an unexpected issue for a high-level executive. How did you resolve it?

Important: To be considered, you must answer the provided questions in your cover letter. This proves that you have carefully read the job post. Only candidates who answer these questions will be reviewed. Due to the high volume of applications, only those who meet the qualifications will be contacted. Thank you for your understanding!