EA - Political Engagement Admin

Location: Fully Remote (Philippines)
Schedule: EST (with required overlap during the company working hours)
Salary: $2,000 - $2,500 USD/month

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A dynamic real estate team dedicated to transforming the home-buying experience is seeking an organized, detail-oriented, and tech-savvy Political Engagement Admin. This forward-thinking organization specializes in empowering first-time homebuyers through innovative programs and cutting-edge technology, all while delivering personalized, top-tier service.

This role is ideal for someone who thrives in a structured environment, has exceptional attention to detail, and excels in using modern tools like AI platforms and Smartsheet to streamline workflows and enhance productivity.


Key Responsibilities:

1. Calendar Management & Coordination
*Maintain and organize the owner’s calendar with precision.
*Coordinate meetings across multiple stakeholders and teams.
*Anticipate scheduling conflicts and proactively find resolutions.
*Ensure reminders, prep materials, and follow-ups are always in place.

2. Data Input & Spreadsheet Management
*Create, update, and maintain organized spreadsheets for tracking contacts,projects, and tasks.
*Ensure data integrity and consistent formatting for easy access and analysis

3. Smartsheet Oversight
*Utilize Smartsheet to organize workflows, timelines, and task lists.
*Build and maintain dashboards, automations, and collaborative tracking systems.

4. Relationship & Event Tracking
*Research and input potential relationships (individuals, organizations, collaborators) relevant to the business.
*Track upcoming events, conferences, and opportunities for strategic involvement.
*Maintain a living document of networking, partnerships, and outreach efforts.

5. AI-Enhanced Productivity
*Use AI tools to assist with summarizing notes, drafting communications, automating workflows, and identifying improvements to existing processes.
*Stay up-to-date with AI trends and tools that can support administrative efficiency.

6. Executive Support & Accountability
*Keep the owner on track with tasks, deadlines, and commitments.
*Provide gentle reminders and summaries to ensure nothingfalls through the cracks.
*Anticipate needs and solve problems before they arise.


Requirements:

*3+ years of administrative or executive assistant experience (remote/offshore experience a plus).
*Expert-level proficiency inSmartsheetand spreadsheet tools (Google Sheets,Excel).
*Strong working knowledge of AI tools such as ChatGPT, Notion AI, etc.
*Excellent communication and interpersonal skills
*Impeccable organizational skills with an ability to manage multiple priorities.
*Self-starter with a proactive mindset and high level of integrity.
*Ability to work independently and adjust to changing priorities quickly.


Nice to Have:

*Experience supporting founders, executives, or entrepreneurs.
*Familiarity with CRMs, event planning tools, and project management platforms.
*Background in startups or fast-paced, collaborative environments.