Conveyancing Assistant

Location: Work-from-Home (Remote)
Employment Type: Full-Time Independent Contractor
Hours: 40 hours per week
Schedule: Monday to Friday, 9:00 AM – 6:00 PM AEST (including a 1-hour unpaid lunch break and two 15-minute paid breaks)

About the Role

We are seeking a highly organised and detail-oriented Conveyancing Assistant to support a busy Australian legal practice. This role is ideal for someone with previous Australian conveyancing experience who enjoys working in a fast-paced environment and can confidently manage multiple files and deadlines.

You will provide administrative and operational support across residential and commercial conveyancing matters, assisting with file management, document preparation, settlement coordination, and post-settlement activities.

The successful candidate will work closely with the business owner and play a key role in ensuring smooth and efficient conveyancing processes.

Key Responsibilities

Conveyancing Administration

* Open and maintain conveyancing files within LEAP
* Prepare and update contracts and conveyancing documents
* Conduct accurate data entry and file management
* Prepare Conveyancing First Letters for Queensland matters
* Draft final letters and settlement-related correspondence
* Assist with post-settlement tasks and file follow-ups
* Monitor critical dates and follow up on outstanding requirements
* Support day-to-day conveyancing administration activities
* Assist with general legal administrative tasks as required

Task & Workflow Management

* Manage and monitor tasks through Microsoft Outlook
* Update task statuses and completion records
* Assist with workflow coordination and file tracking
* Maintain organised digital records and documentation
* Support process improvements and workflow efficiency initiatives

Systems & Software

Experience with the following systems will be highly regarded:

* LEAP
* PEXA
* Microsoft Outlook
* Microsoft Office Suite
* Outlook Task Manager
* OneDrive and cloud-based document management systems

Skills & Experience

Essential

* Minimum 2 years of Australian conveyancing administration or legal support experience
* Strong understanding of conveyancing processes and documentation
* Excellent attention to detail and organisational skills
* Strong written and verbal English communication skills
* Ability to manage multiple tasks and meet deadlines
* Ability to work independently and follow established procedures
* Proficiency in Microsoft Office and Outlook

Highly Regarded

* Experience with Queensland conveyancing matters
* Previous experience using LEAP
* Previous experience using PEXA
* Experience working remotely for Australian businesses

What We're Looking For

* Highly organised and proactive
* Reliable and accountable
* Strong problem-solving skills
* Professional communication style
* Ability to prioritise work effectively
* Commitment to accuracy and quality
* Comfortable working independently in a remote environment