Virtual Assitant

Virtual Assistant – Real Estate Media Company

We're looking for a highly organized, detail-oriented Virtual Assistant to support our fast-growing real estate media company. You'll play a key role in managing projects, ensuring quality control, communicating with clients, and helping our team stay on schedule.

Responsibilities

Project & Media Management

* Schedule and organize media deliveries through Aryeo.
* Organize photos, videos, and project files.
* Rearrange photo galleries for optimal presentation.
* Upload completed media to delivery platforms.
* Manage project files and maintain organized workflows.

IGUIDE Management

* Upload iGUIDE floor plan scans.
* Download and upload floor plans and 3D tour links to client delivery pages.
* Verify all links and files are working correctly before delivery.

Quality Control ( ---------- )

* Review completed photo and video projects before delivery.
* Check for spelling mistakes, incorrect property addresses, and formatting issues.
* Review music selection and overall video quality.
* Create clear revision requests for editors when needed.
* Ensure all projects meet company quality standards.

Team Coordination

* Monitor project progress using Trello and Slack.
* Keep editors and photographers on schedule.
* Follow up with tea ---------- mbers to ensure deadlines are met.
* Help coordinate daily workflow and communicate updates.

Client Support

* Respond to client emails professionally.
* Book and schedule media appointments.
* Assist clients with questions and delivery updates.
* Maintain excellent customer service throughout each project.

YouTube Management

* Upload completed property tour videos.
* Optimize titles, descriptions, and thumbnails.
* Organize videos and playlists.

Social Media & Content Support

* Research trending audio, content ideas, and industry trends.
* Create social media posts for clients.
* Write engaging property tour scripts.
* Develop creative concepts for short-form videos (Instagram Reels, TikTok, YouTube Shorts).
* Assist with content planning and scheduling.

Ideal Candidate

* Exceptional attention to detail.
* Strong written and verbal English communication skills.
* Highly organized and able to manage multiple projects.
* Comfortable learning new software and systems.
* Able to work independently with minimal supervision.
* Experience with Trello, Slack, Google Workspace, ---------- , Aryeo, iGUIDE, or similar platforms is an asset.
* Familiarity with social media platforms and current content trends.
* Interest in real estate, photography, or video production is a bonus.

Skills We're Looking For

* Organization & time management
* Problem-solving
* Communication
* Quality control mindset
* Multitasking
* Reliability
* Initiative
* Creativity for social media content

This role is ideal for someone who enjoys keeping projects organized, catching small details before clients do, and helping a creative team operate efficiently behind the scenes.