Virtual Assistant

If you're detail-oriented and enjoy making processes run smoothly, this role is for you!

We're looking for a dependable Virtual Assistant to support our daily operations. You'll work behind the scenes, managing documents, organizing records, and keeping workflows efficient. While you'll occasionally assist customers, your main focus will be providing reliable administrative support to the team.

What We're Looking For:
- Previous experience with an HVAC, field service, or trade-based company (HVAC, plumbing, electrical, property maintenance, energy installation, or similar service businesses) is a MUST
- Excellent written and spoken English
- Experience as a Virtual Assistant, Administrative Assistant, Operations Coordinator, or a similar admin role
- Strong attention to detail and accuracy
- Excellent organization, time management, and multitasking skills
- Quick to learn new tools, software, and processes
- Experience handling permits, rebate applications, compliance documents, warranties, or other service-related paperwork

What You'll Do:
- Process warranty registrations for HVAC and related equipment
- Prepare and submit rebate applications
- Keep digital records organized and up to date
- Help improve workflows and internal processes
- Create, schedule, and manage social media content
- Prepare and send invoices after completed jobs
- Provide administrative support and assist customers when needed

Work Schedule:
- Full-time remote role
- 8-hour workday, 5 days per week (US Business Hours)

Application Instructions:
- To apply, please include a working link to your CV or resume.