Virtual Assistant

Apply now!

Are you someone who loves staying organized, keeping things on track, and making sure every detail is in place? If you're looking for a role where your organization skills can make a real impact, we'd love to meet you!

We're looking for a reliable and detail-oriented Virtual Assistant to help support our day-to-day operations. This is mostly a behind-the-scenes administrative role, where you'll handle important documents, keep records organized, and ensure our internal processes run smoothly. While you'll occasionally assist customers, your main focus will be supporting the team through efficient administrative work.

What We're Looking For
- Previous experience working with an HVAC, field service, or trade-based company (such as HVAC, plumbing, electrical, property maintenance, energy installation, or similar service businesses) is Required.
- Excellent English communication skills, both written and spoken
- Experience as a Virtual Assistant, Administrative Assistant, Operations Coordinator, or in a similar administrative role
- Strong attention to detail and a high level of accuracy
- Great organizational, time management, and multitasking skills
- The ability to quickly learn new software, tools, and processes
- Experience handling permits, rebate applications, compliance documents, warranties, or other service-related paperwork

What You'll Be Doing:
- Processing warranty registrations for HVAC and related equipment
- Preparing and submitting rebate applications
- Organizing and maintaining accurate digital records and tracking systems
- Identifying ways to improve workflows and internal processes
- Creating, scheduling, and managing social media content
- Preparing and sending invoices once jobs are completed
- Providing administrative support and assisting customers when needed

If you're organized, dependable, enjoy working with systems and processes, and take pride in getting the details right, we'd love to have you on our team. Apply today and become an important part of a growing company where your skills truly make a difference!

Work Schedule:
- Full-time remote role
- 8-hour workday, 5 days per week (US Business Hours)

Application Instructions:
- To apply, please include a working link to your CV or resume.