Virtual Admin Assistant

We're looking for a Virtual Event Administrator to join our growing team!

If you thrive in fast-paced environments, enjoy keeping projects organized, and love bringing events to life behind the scenes, this could be the perfect role for you. You'll play a key role in coordinating events from initial inquiry through successful execution, working closely with clients, vendors, and internal team members to ensure every detail is attended to. No two days look the same, and that's exactly what makes this role exciting.

Our SCORE Values

Solution-Focused – Think critically and proactively solve problems.
Curiosity – Ask questions and always seek to learn.
Ownership – Take accountability for your work and follow through.
Resourcefulness – Find answers, adapt quickly, and make things happen.
Excellence – Deliver high-quality work and outstanding service.
Hint: During your interview, tell us which SCORE value you identify with the most for bonus points.

Who You Are

• You have a strong administrative background and are comfortable managing calendars, inboxes, documents, contracts, proposals, quotes, and invoices.
• You're highly organized and naturally stay on top of deadlines without constant reminders.
• You've coordinated vendors, venues, contractors, or third-party partners and know how to keep multiple moving pieces on track.
• You bring structure to ambiguity and enjoy creating organized processes.
• You're professional, proactive, detail-oriented, and genuinely enjoy helping people.
• When challenges arise, you focus on finding solutions, not assigning blame.

Role Requirements

• Pristine English proficiency (Written and Verbal).
• 2+ years working with clients from the United States.
• 2+ years of virtual assistant experience (or relevant administrative experience).
• Must have a reliable backup internet connection.
• Experience with a variety of CRM tools and G-Suite.
• Reliable internet connection with a backup; ability to work scheduled remote hours consistently. (Minimum: Download Speed +20 MB / Upload Speed 5 MB).
• A Computer: At least 8GB of RAM and an Intel Core 8th generation processor or higher, or AMD Ryzen 2000 series or higher.
• Operating system: Windows 11 or higher / macOS 13 or higher.
• Working camera and microphone.

What You'll Do

• Manage the complete event workflow from inquiry to completion.
• Prepare quotes, proposals, contracts, invoices, and follow-up communications.
• Serve as the primary point of contact throughout each event.
• Coordinate vendors, venues, contractors, and internal team members.
• Build detailed timelines and event documentation.
• Maintain accurate CRM records and track event progress.
• Monitor inventory, supplies, and event equipment.
• Support administrative operations including scheduling, inbox management, and meeting notes.
• Assist with lead generation, outreach, and marketing initiatives during slower periods.

Nice to Have
• Experience with weddings, corporate events, AV/production, catering, food & beverage, or similar industries.
• Experience creating SOPs or improving internal systems.

Benefits

Starting on Day One
• 7 paid company holidays
• Virtual team socials and game nights
• Bi-monthly professional development and team training
After 3 Months
• 1 local holiday each year
• $100 annual professional development allowance
• One-time $50 home office reimbursement
• 10 PTO days plus 3 paid sick days annually
After 1 Year
• Healthcare reimbursement of up to $50/month for eligible expenses
• Additional one-time $50 home office reimbursement
• Eligibility for a discretionary year-end performance bonus

You can apply via this link: https://www.yourstartupoperations.com/job-openings/virtual-admin-assistant

Looking forward to learning more about you!