Purchasing & Inventory Systems Coordinator

About Us

Iacofano's Catering & Events is a growing multi-location catering company serving corporate catering, private aviation catering, events, and hospitality clients throughout the United States.

We operate locations in Charleston, Columbia, Charlotte, and Cleveland and are currently implementing MarketMan and preparing for future Microsoft Dynamics integration.

We are seeking a highly organized, analytical, and detail-oriented Purchasing & Inventory Systems Coordinator to help us improve inventory control, reduce food costs, reduce emergency store runs, and build world-class purchasing systems.
This is not a simple data-entry position.

We are looking for someone who enjoys analyzing data, identifying problems, improving processes, and helping a company become more efficient and profitable.

This position has significant long-term growth potential and may develop into a Corporate Purchasing Manager role.

Work Schedule
-Full-Time
-Monday through Friday
-10:00 AM – 6:00 PM Eastern Time (USA)
-Remote Position

Your Mission
Your primary mission will be to help reduce food costs, improve purchasing controls, eliminate unnecessary emergency purchases, and maintain accurate inventory and recipe systems.

You will initially focus on implementing and maintaining MarketMan and then help support future Microsoft Dynamics integration.

Key Responsibilities
Inventory & Recipe Management
-Build and maintain MarketMan databases
-Enter and maintain inventory items
-Enter and maintain recipes
-Verify ingredient costs
-Maintain recipe costing information
-Organize inventory categories
-Maintain item specifications and pack sizes
-Build inventory count sheets
-Maintain inventory accuracy

Purchasing & Cost Control
-Review vendor pricing
-Compare costs between vendors
-Monitor product pricing trends
-Identify cost-saving opportunities
-Review purchasing reports
-Research alternative products and suppliers
-Assist leadership with purchasing recommendations

Emergency Purchase & Store Run Reduction
-Track all emergency purchases
-Track all store runs
-Identify recurring shortages
-Analyze purchasing trends
-Identify root causes of emergency purchases
-Recommend inventory and ordering improvements
-Help reduce emergency store runs by 50%

Vendor Management
-Maintain vendor database
-Update vendor pricing
-Track vendor performance
-Maintain supplier contact information
-Research new products and vendors

Reporting & Analytics
-Create weekly purchasing reports
-Create inventory reports
-Create cost-control reports
-Track emergency spending
-Analyze food cost trends
-Build management dashboards and reports

Future Systems Support
-Support Microsoft Dynamics implementation
-Maintain item master database
-Maintain recipe database
-Support future automation and reporting projects

Key Performance Indicators (KPIs)
Success in this position will be measured by:

First 90 Days
-Build accurate MarketMan inventory database
-Complete vendor setup
-Complete recipe costing setup
-Establish emergency purchase tracking system
-Reduce emergency store runs by 50%
-Reduce emergency purchase spending by 30%

Ongoing
-Maintain 98%+ inventory accuracy
-Maintain 100% of active recipes in system
-Identify purchasing savings opportunities
-Improve purchasing efficiency
-Support food cost reduction initiatives
-Deliver accurate weekly and monthly reports

Required Qualifications
-Excellent English communication skills
-Strong Microsoft Excel skills
-Strong analytical skills
-Exceptional attention to detail
-Strong organizational skills
-Ability to work independently
-Reliable internet connection
-Ability to manage multiple projects and priorities

Preferred Qualifications
-MarketMan experience
-Restaurant365 experience
-MarginEdge experience
-Inventory management experience
-Purchasing experience
-Food service or restaurant experience
-Accounting or bookkeeping experience
-Supply chain experience
-Microsoft Dynamics experience
-Data analysis experience

Personality Traits We Are Looking For
You may be a great fit if you:
-Love spreadsheets and data
-Notice mistakes others miss
-Enjoy organizing information
-Ask "why" when problems occur
-Like finding ways to save money
-Enjoy improving systems and processes
-Take ownership of your work
-Want to grow with a company long-term

Compensation
-Based on experience and qualifications.
-Please include your desired hourly rate when applying.

Growth Opportunity
This position is designed to grow into a larger role as our company expands.
Potential career path:
Purchasing & Inventory Systems Coordinator
- Senior Purchasing Analyst
- Corporate Purchasing Manager

How To Apply
Please submit:
-Resume
-A summary of your inventory or purchasing experience
-Software systems you have used
-Your desired hourly rate
-A brief explanation of a process improvement or cost-saving project you worked on

To show attention to detail, begin your application with the words: "I Love Data"

Applications that do not include these words may not be considered.

We are looking for someone who wants a long-term career opportunity and enjoys helping a growing company become more efficient, organized, and profitable.