Project-Based AI & Automation / IT Setup Assistant

Project-Based AI & Automation / IT Setup Assistant

We are setting up a new business model and need a tech-savvy assistant to help organize our systems, workflows, AI tools, automations, and basic IT setup.

This is a project-based trial role with the possibility of ongoing part-time work if it is a good fit.

Responsibilities include:

Helping map out business workflows and recommend automation opportunities
Setting up or improving tools such as Google Workspace, Microsoft 365, Zapier, Make, Airtable, Google Sheets, CRMs, and client portals
Using AI tools such as ChatGPT, Claude, and Cursor to improve processes and documentation
Creating simple SOPs, checklists, and workflow documentation
Helping set up email accounts, user permissions, software access, and onboarding/offboarding processes
Testing automations and troubleshooting basic technical issues
Recommending cost-effective tools and systems as the business model is being built

Ideal candidate:

Tech-savvy, organized, and resourceful
Comfortable with AI tools and automation platforms
Able to document work clearly
Has basic IT support experience
Can suggest practical ways to simplify and automate operations

Work Schedule:
Flexible during the setup phase, with some availability Monday to Friday between 10:00 AM – 3:00 PM.

Budget:
$100–$250 for the initial setup project, depending on experience and proposed scope.

Next step: a short video instead of a live interview.
Please record a one-take video (5–8 min) answering the questions below. No editing — just talk naturally in English so I can follow along. Make sure your face and audio are clear.
Send it whichever way is easiest: record on Loom ( ---------- — free, gives you a link), or take a phone video and upload to Google Drive and share the link.
Questions:

Tell me about yourself in 60 seconds — who you are, what you do, and why this role.
Can you work 10am–6pm US Eastern Time, Mon–Fri? What's your current timezone and any other commitments during those hours?
Walk me through one automation you built with Make, Zapier, or n8n — the trigger, the steps, and the problem it solved.
Have you worked with LLM APIs (OpenAI, Claude, etc.)? Describe something you built or integrated, even a small project.
Tell me your hands-on experience setting up tools and systems for a team. What's the trickiest IT problem you've solved?
A teammate says "this manual task eats 2 hours a day." How would you figure out whether and how to automate it?

Questions? Send your video or reach me at: ---------- | WhatsApp: ----------