Operations & Production Coordinator (Remote – Full Time)

Operations & Production Coordinator (Remote – Full Time)

Long-Term Career Opportunity | Connaught Joinery Ltd. | Ireland

Please read this entire job description before applying. Applications that do not follow the instructions at the end will not be considered.

About Us

Connaught Joinery Ltd. is one of Ireland’s leading manufacturers of pre-hung doors, fire doors, door frames and bespoke joinery products. We work with builders, developers, contractors and merchants throughout Ireland.

We are growing quickly and are looking for an exceptional Operations & Production Coordinator to become a key member of our team.

This is NOT a basic Virtual Assistant role.

This is a long-term career opportunity for someone who enjoys organisation, planning, systems and solving problems.

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About The Role

Your job is to make sure our business runs smoothly every single day.

You will become the link between:

* Customers
* Suppliers
* Production
* Management

Your role is to ensure that every order moves through our business correctly, on time and without anything being forgotten.

If you love organising, planning and making sure everything is under control, you will love this role.

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Your Responsibilities

Operations Coordination

* Create Sales Orders.
* Create Purchase Orders.
* Update our ERP system accurately.
* Keep customer records updated.
* Ensure all orders contain complete information.
* Maintain organised documentation.

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Production Planning

You will maintain our live production schedule.

You must always know:

* What jobs are in production.
* What jobs are waiting.
* What jobs are delayed.
* What jobs are ready.
* What jobs are due next week.
* What jobs are due in three weeks.

Nothing should ever surprise you.

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Purchasing

* Raise Purchase Orders.
* Order stock and materials.
* Chase suppliers.
* Confirm delivery dates.
* Monitor overdue materials.
* Escalate problems before they affect production.

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Customer Communication

Customers should never need to chase us.

You will:

* Reply to emails.
* Call customers with updates.
* Confirm delivery dates.
* Request missing information.
* Keep customers informed throughout production.

Excellent communication is essential.

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Daily Operations

Every morning you will meet with our Production Manager.

Together you will review:

* Yesterday’s production.
* Today’s priorities.
* Delayed jobs.
* Supplier issues.
* Customer issues.
* Material shortages.

You will then update our systems and coordinate the day’s work.

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Reporting

Prepare:

* Daily operational updates.
* Weekly production reports.
* Outstanding Purchase Order reports.
* Delayed order reports.
* Customer update reports.

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The Person We’re Looking For

You are:

* Highly organised.
* Calm under pressure.
* Detail-oriented.
* Proactive.
* Reliable.
* Excellent at communicating.
* Comfortable following up with customers and suppliers.
* Someone who enjoys solving problems.
* Someone who notices small details others miss.

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Skills Required

* Excellent spoken English.
* Excellent written English.
* Strong Microsoft Excel skills.
* Strong Microsoft Outlook skills.
* Excellent organisation.
* Excellent attention to detail.
* Ability to manage multiple priorities.
* Reliable high-speed internet.
* Quiet home office.

Experience with ERP systems, manufacturing, purchasing, scheduling or logistics would be an advantage, but we are happy to train the right person with the right attitude.

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What Success Looks Like

Within your first six months you should be able to:

* Know the status of every active customer order.
* Keep production planned at least three weeks ahead.
* Raise Purchase Orders without reminders.
* Keep customers informed before they ask.
* Keep suppliers on schedule.
* Prevent problems instead of reacting to them.

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This Job Is NOT For You If…

* You wait to be told what to do.
* You struggle with organisation.
* You dislike speaking with customers.
* You frequently miss deadlines.
* You don’t enjoy taking ownership.
* You want a simple data-entry job.

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This Job IS For You If…

You enjoy making order out of chaos.

You love spreadsheets, planning, checklists and systems.

You get satisfaction from knowing everything is organised.

You enjoy helping a business run efficiently.

You take pride in making sure nothing gets forgotten.

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Salary

Competitive and based on experience.

This is a long-term full-time position with opportunities to grow as our company grows.

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HOW TO APPLY (IMPORTANT)

We receive many applications.

To show us that you pay attention to detail, please do the following exactly:

1. Start your application with the words:

“35 Doors Per Day”

2. Record a 2-3 minute Loom or video introducing yourself and explaining why you believe you would be successful in this role.

3. Tell us about a time you improved a process at work without being asked.

4. Tell us about your experience with:

* Purchasing
* Scheduling
* ERP systems
* Manufacturing
* Logistics
* Customer service

If you don’t have experience in one of these areas, simply say so.

5. Rate your Microsoft Excel skills out of 10 and explain why.

6. Tell us what AI tools (such as ChatGPT or Microsoft Copilot) you use at work and give one example of how you’ve used AI to improve your productivity.

7. Include a screenshot of your internet speed test.

Applications that do not follow these instructions will not be reviewed.

We are looking for someone who wants to become an important part of our business for many years - not someone looking for just another remote job.

You can apply also directly at the below :
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