Experienced Virtual Bookkeeping Assistant

About the role

I am looking for a reliable and detail-oriented Virtual Assistant with bookkeeping experience to support my small business based in Finland.

My work is rooted in creativity, education, personal growth, intercultural collaboration, online courses, events, retreats, artistic projects, and positive transformation. Because the business includes several different types of income and international activities, I am looking for someone who enjoys bringing clarity, structure, and simplicity to financial administration.

This role would suit someone who already has some practical bookkeeping experience and is interested in helping create a clear, low-maintenance financial system that can grow with the business.

You are welcome to visit www.enchantedboa.love to get a sense of the work, values, and energy behind the business. There is no need to be personally involved in the spiritual or healing fields, but respect, openness, and comfort working with a purpose-driven and unconventional business are important.

Your responsibilities may include
• Organizing and categorizing receipts, invoices, expenses, and payments
• Preparing bookkeeping information for review and reporting
• Reconciling bank, PayPal, Kajabi, and other payment transactions
• Supporting VAT tracking and reporting
• Helping prepare information related to Finnish and EU tax requirements
• Supporting EU VAT OSS reporting
• Organizing receipts and documents in English, Finnish, and Portuguese
• Following up on missing receipts or unclear transactions
• Maintaining clear digital folders and bookkeeping records
• Helping improve and simplify existing financial processes
• Communicating with me and, when necessary, coordinating with an accountant
• Creating checklists, routines, and systems that require as little ongoing maintenance as possible

Experience and skills
You should have:
• Previous bookkeeping or accounting-related experience
• Good attention to detail and a high level of accuracy
• Confidence working with spreadsheets and financial records
• Strong organizational and problem-solving skills
• Clear written and spoken English
• The ability to work independently and ask questions when something is unclear
• Respect for confidentiality and sensitive financial information
• A willingness to learn about Finnish bookkeeping, VAT, and tax-reporting requirements

Experience with any of the following is a strong advantage:
• Zoho Books
• EU VAT OSS reporting
• Finnish or European bookkeeping
• International or multi-currency businesses
• PayPal, Kajabi, Stripe, or similar payment platforms
• Digital products, online courses, events, retreats, or service-based businesses
• Working with multilingual receipts or documents

You do not need to speak Finnish or Portuguese fluently, but you should feel comfortable working with receipts and documents in these languages and using translation tools when needed.

The kind of person I am looking for

I would love to work with someone who is:
• Honest, dependable, and consistent
• Warm and professional in communication
• Naturally organized and detail-oriented
• Comfortable supporting a creative and somewhat unconventional business
• Interested in finding practical and creative solutions
• Able to work flexibly as the needs of the business develop
• Proactive without making assumptions
• Willing to learn and grow together with the role

I value transparency, kindness, clear communication, and mutual respect. I am looking for a long-term working relationship with someone who genuinely enjoys helping a small business become more financially organized and sustainable.

Hours and working arrangement
This will initially be a part-time, flexible role. The number of hours may vary depending on the bookkeeping cycle and current projects.

Please include your preferred hourly rate and your general weekly availability in your application.

How to apply
In your application, please answer the following questions:
1. What bookkeeping experience do you already have?
2. Which bookkeeping or accounting software have you used?
3. Do you have experience with Zoho Books?
4. Do you have any experience with VAT, EU VAT OSS, or European businesses?
5. Have you worked with PayPal, Kajabi, Stripe, or other online payment systems?
6. How would you approach organizing receipts written in English, Finnish, and Portuguese?
7. Please describe one bookkeeping or administrative system you have helped simplify or improve.
8. What is your hourly rate and current availability?
9. Why does this particular role interest you?
Please also include a brief example of how you would handle a transaction or receipt that you were unsure how to categorize.
I look forward to hearing from applicants who appreciate both financial clarity and meaningful, purpose-driven work.