Executive Assistant Remote

About the Company

Our client is a growing entrepreneurial organization seeking a highly organized, proactive, and trustworthy Remote Executive Assistant to directly support its CEO.

This role is designed to help reduce administrative burden, streamline day-to-day operations, and create more capacity for leadership to focus on high-impact priorities. The ideal candidate is resourceful, detail-oriented, highly responsive, and takes ownership of tasks without requiring constant direction.

This is a long-term opportunity for someone who enjoys becoming a trusted partner to leadership and making a meaningful impact behind the scenes.

Key Responsibilities

Executive Calendar & Scheduling Management

• Manage and maintain the CEO's calendar, appointments, and scheduling priorities.
• Coordinate meetings, calls, and recurring commitments.
• Protect executive focus time by proactively managing scheduling conflicts.
• Ensure all appointments, meetings, and commitments are organized and properly communicated.

Inbox & Communication Management

• Organize, prioritize, and monitor incoming emails.
• Draft and send professional correspondence on behalf of the executive when required.
• Track important communications and ensure timely follow-up.
• Flag urgent matters and help maintain organized communication workflows.

Travel & Personal Assistance Support

• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Manage travel logistics and handle schedule changes as needed.
• Organize receipts and assist with expense reporting and documentation.
• Support both business-related and personal administrative tasks as assigned.

Executive Operations Support

• Prepare meeting summaries, executive briefings, and task lists.
• Track priorities, commitments, deadlines, and follow-up actions.
• Assist in managing projects, administrative workflows, and operational tasks.
• Proactively identify inefficiencies and recommend process improvements.
• Help ensure important tasks are completed and nothing falls through the cracks.

Administrative & Organizational Support

• Organize digital files, documents, and business records.
• Maintain accurate documentation and administrative systems.
• Support various ad hoc projects and initiatives.
• Create structure, systems, and processes that improve efficiency and productivity.

Required Qualifications & Skills

• Proven experience as an Executive Assistant, Virtual Assistant, Personal Assistant, or similar support role.
• Experience supporting founders, entrepreneurs, executives, or business owners.
• Strong calendar management and inbox management experience.
• Excellent written and verbal English communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize effectively and manage multiple responsibilities simultaneously.
• Experience using Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
• Comfortable learning and using various business tools, CRMs, and project management systems.
• Ability to work independently and solve problems proactively.
• High level of professionalism, confidentiality, and discretion.

Preferred Qualifications

• Experience supporting entrepreneurs or founder-led businesses.
• Experience coordinating travel arrangements and expense reporting.
• Familiarity with TravelBank or similar expense management platforms.
• Experience with project management tools such as ClickUp, Asana, Trello, ---------- , or similar platforms.
• Experience working remotely with U.S.-based executives or teams.
• Demonstrated ability to anticipate needs and take initiative without constant supervision.

What Success Looks Like

The successful candidate will become a trusted extension of the executive, helping to:

• Reduce administrative burden and decision fatigue.
• Improve organization and follow-through.
• Ensure commitments, deadlines, and priorities are managed effectively.
• Create more time and space for leadership to focus on growth and strategic initiatives.
• Ultimately, make the executive's professional and personal life easier and more efficient.
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Work Schedule
• Full-Time (40 Hours per Week)
• Monday – Friday
• U.S. Business Hours (CST)
• Fully Remote

Compensation
$1,000 USD per month

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How to Apply

To apply, please submit:
• Updated Resume
• A 60–90 second self-introduction video sharing your experience as an Executive Assistant or Virtual Assistant and why you are a great fit for this role
• Internet speed test results (please provide the Speedtest URL)

Only applications submitted within 48–72 hours of this posting will be considered.

Subject Line: Remote EA – [Your Name]