Executive Assistant

Executive Assistant

Location: Remote
Type: Full-Time
Hours: 40–50 hours per week


About The Role

We're looking for an Executive Assistant to support Ishita Lalan, Co-founder and Principal Designer at Ishita Interiors. This is a focused EA position designed to make a founder significantly more productive by removing administrative and operational friction.

Your job: Free up Ishita's time so she can focus on growth, strategy, design, and client relationships.

Success means her inbox stays organized, her calendar runs flawlessly, nothing falls through the cracks, and she trusts you completely to stay one step ahead.


What You'll Do
- Inbox & Calendar Management: Keep both organized, schedule meetings, prepare agendas, track action items
- Follow-ups & Accountability: Coordinate with tea ---------- mbers, vendors, and clients without being prompted
- Logistics & Travel: Handle all travel arrangements, appointments, and coordination seamlessly
- Project Tracking: Ensure deadlines are met, commitments are followed through, and nothing gets lost
- Anticipation: Think ahead, spot problems coming, and address them before Ishita has to
- Communication: Written and verbal—with clients, contractors, and internal team
- Software & Systems: Learn tools quickly, stay organized, and create systems that scale


Day-to-day reality: Unpredictable. You might handle vendor coordination, client requests, travel logistics, team scheduling, document preparation, and fire-fighting—sometimes all in one day.


Who We're Looking For
Essential Qualities:
- Extremely organized and detail-oriented (non-negotiable)
- Proactive—takes initiative without waiting to be told every step
- Exceptional follow-through—commitments don't slip
- Strong written and verbal communication
- Calm under pressure; manages multiple priorities with ease
- Tech-savvy and quick to learn new software
- Trustworthy, reliable, and professional
- Anticipates needs rather than simply reacting to requests
- Comfortable holding people accountable (vendors, team, clients) respectfully
- Coachable and eager to continuously improve


Experience We Value:
- 3+ years as an Executive Assistant or Virtual Assistant
- Direct support to founders, C-level executives, or high-performance leaders
- Experience in fast-paced, high-growth environments
- Proven ability to manage complex schedules, communications, and priorities
- Background in operations, business development, or project coordination is a plus



Application Process
Step 1: Submit Your Application
1. Resume
2. 3–5 minute Loom video answering:

1. What does an exceptional Executive Assistant look like to you?What separates a high performer from an average one?
2. If you were hired today, what would your first 30 days look like? How would you learn the business while creating value quickly?
3. "Imagine it's Monday morning. Your inbox has 50 unread emails, three meetings today, two vendors waiting for approvals, and one client requesting urgent updates. Walk me through exactly how you'd prioritize your morning and why."



Step 2: Initial Interview (if selected)
Brief conversation about background, work style, and fit.

Step 3: Final Interview (if selected)
Meet with Ishita. This includes a scenario-based questions.


What Success Looks Like
- Ishita's inbox and calendar are always organized
- Meetings are scheduled with prepared agendas; action items are tracked
- Follow-ups happen without prompting
- Travel, appointments, and logistics run seamlessly
- Ishita spends time on growth, strategy, and networking—not administrative work
- She has someone she can completely rely on



Compensation
Salary: $800–$1,500 USD/month (depending on experience and fit)
Type: Full-time Remote
Hours: 40–50 hours/week depending on business needs
Probation: 90-day trial period with monthly check-ins and feedback



What We Value
This is a high-leverage role. We're looking for someone who doesn't just complete tasks, but who:

1. Thinks ahead — You spot what's coming before it's a problem
2. Operates with ownership — You own outcomes, not just activities
3. Communicates clearly — No surprises, no assumptions
4. Stays reliable — You say yes only when you mean it, and you deliver
5. Anticipates needs — You're one step ahead, not one step behind


If you're detail-oriented, proactive, and genuinely excited about supporting a founder at the highest level, we want to hear from you.


About Ishita Interiors
We're a 5-year-old luxury interior design firm with a national clientele. We design high-end vacation homes, boutique hotels, and experiential stays. We're growing fast, operating lean, and looking for the right people to scale with us.


Ready to apply? Send us links of your resume and Loom video.

We review applications on a rolling basis and aim to move quickly.

No recruiter spam or generic applications, please. We can tell the difference.