Executive assistant

# Executive Assistant / Operations Assistant — Night Shift, Remote

We are looking for a highly organized, reliable, and intelligent Executive Assistant based in the Philippines to support a business owner working across international markets.

This is a remote role, but it requires strong communication, discipline, attention to detail, and the ability to work closely with the owner during live working hours.

## Work Schedule

Monday evening to Friday evening
11:00 PM to 3:00 AM Philippine Time
20 hours per week to start

Please apply only if you are fully available during this schedule and can consistently protect your rest time after the shift. Because this is a night-shift role, we are looking for someone who can rest for at least 6 hours after work and does not have major chores, another job, or family obligations before 9:00 AM Philippine Time.

## Main Responsibilities

You will help with executive, administrative, communication, and research tasks, including:

* Confirming meetings by phone, email, or message
* Joining frequent video calls during working hours
* Taking clear notes on every call
* Organizing tasks, schedules, files, and follow-ups
* Helping prepare reports, summaries, and simple analysis
* Communicating with clients, vendors, and business contacts
* Tracking action items and making sure nothing is missed
* Helping research markets, companies, people, and opportunities
* Supporting the owner with daily business operations

## Critical Requirements

You must have:

* Availability to work 11:00 PM to 3:00 AM Philippine Time, Monday evening to Friday evening
* Reliable internet connection and a dependable computer
* Comfort working in a live video-call environment during the shift
* Excellent English communication skills
* Strong analytical thinking and ability to understand business information
* Ability to confir ---------- etings professionally by phone
* Excellent organizational skills
* Willingness to learn quickly
* Ability to take detailed notes on every call
* Clean criminal record and willingness to complete a background check, if requested

## Good to Have

These are not required, but they are a plus:

* Canva, design, website, or basic marketing skills
* AI tools and prompt-writing skills
* University education
* Passport or ability to travel outside the Philippines for company meetings in the future
* Knowledge of sales principles
* High emotional intelligence
* Experience supporting executives, founders, consultants, or international companies

## Personality Fit

The ideal person is:

* Honest and reliable
* Calm under pressure
* Curious and willing to learn
* Detail-oriented
* Comfortable asking questions
* Able to follow instructions but also think independently
* Professional on phone and video calls
* Serious about long-term growth

## How to Apply

Please send the following:

1. A short introduction about yourself
2. Your work experience as an assistant, admin, VA, operations assistant, or similar role
3. Your internet speed and computer setup
4. Confirmation that you can work 11:00 PM to 3:00 AM Philippine Time, Monday to Friday
5. Confirmation that you are comfortable being on video calls during work hours
6. Confirmation that you can make phone calls to confir ---------- etings
7. Examples of tools you know, such as Google Workspace, Excel, Canva, Notion, CRM systems, AI tools, or project management tools
8. Your expected monthly salary for 20 hours per week

Please also include the word “ORGANIZED” in the first line of your application so we know you read the full job post carefully.