Bookkeeping & Payroll Virtual Assistant

We are looking for a detail-oriented and dependable Bookkeeping & Payroll Virtual Assistant to support our growing bookkeeping and payroll operations.

This role is ideal for someone with solid QuickBooks Online experience and a strong understanding of bookkeeping principles. You'll play a key role in maintaining accurate financial records, supporting payroll processing, and ensuring smooth day-to-day operations for a portfolio of small business clients, including e-commerce, retail, and service-based businesses.

Key Responsibilities

Bookkeeping
Perform accurate data entry and transaction categorization in QuickBooks Online
- Reconcile bank accounts, credit cards, and loan accounts
- Identify and resolve discrepancies in financial records
- Maintain organized and up-to-date financial documentation
- Assist in preparing monthly financial reports for review

Payroll Support
- Assist with payroll processing using Rippling
- Ensure payroll information is accurate, including employee hours, deductions, and records
- Support payroll reporting and compliance documentation
- Proactively identify payroll issues and recommend solutions

Administrative & Operational Support
- Follow established bookkeeping workflows and SOPs
- Maintain confidentiality when handling financial and client information
- Communicate task progress and updates with internal tea ---------- mbers
- Assist with client data requests and administrative bookkeeping tasks

Qualifications
- Proven experience using QuickBooks Online
- Strong understanding of bookkeeping fundamentals, including: Bank reconciliations, Transaction categorization, Financial reporting
- Basic payroll knowledge
- Excellent attention to detail and accuracy
- Strong organizational and time management skills
- Ability to work independently and follow structured processes
- Comfortable handling confidential financial information
- Available to work during Eastern Time (ET) business hours

Preferred
- Experience using Rippling for payroll
- Previous experience supporting accounting firms or multiple clients
- Experience with e-commerce, retail, or service-based businesses
- Accounting or bookkeeping certification is a plus

Interested? Please send your CV and attach a link to your intro video or Vocaroo highlighting your relevant experience, along with your WhatsApp number

Please note that applications without a Vocaroo or intro video will not be considered for the next step of the process.