AI Operations Coordinator

About the Role

We're looking for a tech-savvy AI Operations Coordinator to build automations, streamline workflows, and use AI tools to make our business run faster and smarter. This role sits at the intersection of operations, systems, and AI.

Responsibilities

Build and maintain automations across our stack ( ---------- , Zapier, ActiveCampaign, Kajabi, ThriveCart, Stripe)
Use AI tools (ChatGPT, Claude, etc.) to draft content, build SOPs, and speed up operations
Design and document workflows; identify manual processes that can be automated
Troubleshoot broken automations and data sync issues between platforms
Manage integrations, webhooks, and data flows (CRM, email, payments, course platform)
Support the team with AI-assisted research, reporting, and process improvement
Keep systems documentation up to date


Requirements

Proven experience with Zapier and/or ---------- (please share examples)
Daily working knowledge of AI tools (ChatGPT, Claude, or similar) beyond basic prompting
Strong logical thinking and problem-solving skills
Experience with at least 2–3 of: ActiveCampaign, Kajabi, ThriveCart, Stripe, Airtable, Google Workspace
Excellent written English and documentation habits
Self-starter who can take a vague problem and design a working solution


Nice to Have


Basic scripting knowledge (JavaScript, Python, or API experience)
Experience in online education, coaching, or e-commerce businesses

How to Apply

Reply with the subject line "AI OPS – [Your Name]" and include:

2–3 automations you've built (what problem, what tools, what result)
Link to your CV
How you use AI tools in your daily work
Your availability (part-time or full-time)