Administrative Assistant

Full-Time | 100% Remote | Personal & Business Support
???? Salary: $400–$700 USD/month (based on experience)
???? Shift: Monday–Friday | US Central Time (flexible start)
**About Calm Quarters**

Calm Quarters is a US-based company led by Mekiel Mitchell. We are looking for a reliable, detail-oriented virtual assistant to provide comprehensive day-to-day support — handling communications, managing schedules, keeping systems organized, and ensuring everything runs smoothly on both the business and personal side.

**About the Role**

This is a full-time, long-term virtual assistant position supporting Mekiel Mitchell directly on business and personal tasks. You will be a key part of daily operations. We are looking for someone proactive, trustworthy, and professional — someone who takes initiative without being asked twice.

**YOUR DAILY RESPONSIBILITIES**

???? Communications

• Answer, screen, and route inbound and outbound calls on behalf of Mekiel
• Manage personal and business email inboxes — read, organize, draft replies, and follow up
• Book meetings and appointments with clients, partners, and vendors
• Attend virtual meetings via Zoom/Google Meet, take notes, and send follow-up summaries
• Serve as the first point of contact and represent Calm Quarters professionally at all times

???? Calendar Management

• Maintain and manage personal and business calendars daily
• Schedule, reschedule, and send reminders for all appointments and deadlines
• Coordinate across multiple time zones for calls and meetings
• Prepare daily briefings so Mekiel always knows what's ahead

???? CRM Management

• Enter, update, and maintain records in the company CRM (GoHighLevel)
• Track leads, client interactions, and pipeline follow-ups
• Set tasks and reminders based on CRM activity
• Pull reports and keep data clean and up to date

???? Document & Computer Organization

• Organize electronic paperwork — contracts, intake forms, compliance docs, and agreements
• Maintain a clean, logical filing system in Google Drive and cloud storage
• Organize computer files, folders, and digital workspaces
• Prepare, proofread, and format documents, reports, and presentations
• Complete e-signatures, online forms, and electronic submissions

???? Supplies & Purchasing
• Order office and operational supplies online as directed
• Track orders, manage deliveries, and handle returns when needed
• Research vendors and compare pricing before making purchases
• Keep records of all purchases for accounting purposes

???? Personal Assistant Tasks

• Manage personal appointments, reservations, and personal calendar items
• Research and book personal travel — flights, hotels, transportation
• Coordinate personal shopping, online orders, and household service scheduling
• Handle personal correspondence and relationship follow-ups
• Research topics and compile briefings or summaries on request
• Assist with social media scheduling and personal brand coordination
• Maintain strict confidentiality on all personal and business matters


**REQUIREMENTS**

• Minimum 1–2 years of experience as a virtual assistant or administrative assistant
• Excellent English communication skills — written and spoken (neutral accent preferred)
• Strong proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Experience with CRM tools (GoHighLevel, HubSpot, Salesforce, or similar)
• Reliable computer, high-speed internet (minimum 20 Mbps), and a quiet workspace
• Ability to work US Central Time hours (CST/CDT)
• Strong attention to detail and ability to multitask across several projects
• Trustworthy, discreet, and professional at all times
• Experience using Zoom, Google Meet, Slack, or similar platforms

**TOOLS YOU'LL USE**

• Google Workspace — Gmail, Calendar, Drive, Docs, Sheets
• CRM — GoHighLevel or similar
• Zoom / Google Meet
• Slack
• Canva (a plus)
• Asana, Notion, or ClickUp (a plus)


**COMPENSATION & SCHEDULE**

• Salary: $400–$700 USD/month depending on experience
• Full-time: 40 hours/week, Monday–Friday
• Work hours: US Central Time (flexible 8am–5pm CST)
• Paid via Remitly
• Performance review and raise opportunity after 90 days
• Long-term, stable position


**HOW TO APPLY**

To be considered, please send ALL of the following:

1. Your updated resume or CV
2. A voice note explaining why you are a great fit
3. List of tools and software you are proficient in
4. Your available start date and preferred work hours (in CST)