Virtual Marketing and Administrative Coordinator

Job Title: Virtual Marketing & Administrative Assistant
Location: Remote (Philippines)
Employment Type: Full-Time (30-40 hours per week)
Starting Rate: $5–$6/hour (opportunity for growth based on performance)

About Us
At Althoff Wellness Clinic PC, we are passionate about empowering individuals to achieve optimal health naturally—without surgeries or medications. Guided by our Christian values of integrity, compassion, and excellence, we deliver life-changing care focused on addressing the root causes of health challenges.
We’re looking for a dedicated Virtual Marketing & Administrative Assistant to join our team. This role is key to improving operations, enhancing visibility, and supporting the leadership team in achieving strategic goals. If you’re organized, proactive, and excited about making an impact, we’d love to hear from you!

What You’ll Do
As our Virtual Marketing & Administrative Assistant, you will:
1. Administrative Support
a. KPI Management:
i. Prepare and update practice statistics in Google Docs before meetings.
ii. Input data into BlueIQ to ensure accuracy and timeliness.
b. Seminar Support:
i. Confirm seminar attendance via email or text.
ii. Follow up with attendees to track ROI and boost conversions.
c. Special Projects:
i. Assist with occasional personal and administrative assignments.
2. Marketing & Social Media Management
a. Content Creation & Posting:
i. Design engaging graphics and branded materials using Canva.
ii. Post testimonials, success stories, and updates on Facebook, Instagram, Google Business, and YouTube.
iii. Schedule and monitor content using Metricool and Go High Level (GHL).
iv. Respond professionally to social media comments and messages.
b. Campaign Development:
i. Build landing pages and email sequences in GHL.
ii. Pitch stories to local newspapers, TV stations, and community magazines.
c. Analytics:
i. Track marketing KPIs and engagement metrics to optimize strategies.
3. Lead Follow-Up
a. Follow up with leads via text and email (no calls initially).
b. Record all lead follow-up activity in GHL or other CRM tools.
4. Hiring Coordination
a. Post job ads and manage incoming applications.
b. Screen applicants and schedule interviews with leadership.
c. Keep candidates engaged throughout the hiring process and provide updates to leadership.
5. Preferred Provider Network (PPN) Collaboration
. a. Coordinate monthly PPN partnerships to increase member visibility.
i. Organize Facebook Live events via Streamyard to showcase businesses.
ii. Promote events through social media and in-office materials.
b. Manage quarterly PPN outreach:
i. Research provider interests.
ii. Organize and send personalized gifts to strengthen relationships.
c. Update in-office TV content to highlight PPN members.

Why You’ll Love Working With Us
a. Long-Term Opportunity: Secure a stable, full-time position (30-40 hours/week) with room for growth.
b. Supportive Team: Join a purpose-driven clinic that values your skills and contributions.
c. Growth Potential: Expand your role and develop professionally over time.
d. Work-Life Balance: Enjoy the flexibility of remote work while contributing to a meaningful mission.

What We’re Looking For
a. Language Skills
i. C3 English proficiency with exceptional written and verbal communication skills.
ii. Ability to communicate clearly and professionally with patients, team members, and partners.
b. Technical Skills
i. Proficiency in:
1. Google Workspace (Docs, Sheets, Calendar).
2. Canva for design and branded content.
3. Metricool for social media scheduling and analytics.
4. GHL for CRM and marketing campaigns.
5. Monday.com for project management.
6. BlueIQ for statistics tracking.
7. Streamyard for hosting live events.
ii. Familiarity with time-tracking tools like Time Doctor, Hubstaff, or Clockify is a plus.
iii. Interpersonal Skills
1. Highly organized, detail-oriented, and proactive.
2. Able to manage multiple priorities and meet deadlines.
3. A collaborative, self-motivated individual who thrives in remote work environments.

Compensation
Starting Rate: $5–$6/hour, with opportunities for performance-based increases.

How to Apply
If this sounds like the right role for you, we’d love to hear from you! Please submit:
a. Your Resume
b. A Cover Letter explaining:
i. Why you’re a great fit for this position.
ii. How your skills align with the job requirements.
iii. Any relevant experience with tools like Canva, GHL, and BlueIQ.

Applications will be reviewed on a rolling basis, so don’t wait—apply today!