Virtual Bookkeeper for Property Management Company (Long-Term)

JOB POST: Virtual Bookkeeper for Property Management Company (Long-Term)
We’re a fast-growing property management company looking for a sharp, detail-obsessed virtual bookkeeper to join our team.

This is NOT a data entry gig. We need someone who understands numbers, spots discrepancies before they become problems, and takes full ownership of the bookkeeping process.

Responsibilities:
Reconcile bank and credit card accounts weekly in QuickBooks Online

Track rent collections, vendor payments, owner disbursements

Monitor security deposits, late fees, chargebacks, and refunds

Generate monthly reports (P&L, balance sheet, owner statements)

Assist with 1099s and year-end reporting

Catch and escalate red flags fast — no sweeping things under the rug

Platforms We Use:
QuickBooks Online

Rentvine (long-term rentals)

OwnerRez (short-term rentals)

Google Sheets / Drive

Requirements:
2+ years U.S.-based bookkeeping experience (not just data entry)

Fluent written and spoken English

Super detail-oriented and proactive — you own your tasks

Fast internet and quiet home office

Available for occasional check-ins during U.S. Pacific business hours

Bonus Points if You:
Have experience in property management or real estate bookkeeping

Have used Rentvine or OwnerRez (or can learn fast — we’ll test)

Understand basic U.S. tax compliance (1099s, deductions, etc.)

Can streamline systems or spot process inefficiencies

Do NOT Apply If:
You “kinda know” QuickBooks

You need daily hand-holding

You ghost after a week or miss deadlines

To Apply:
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