Virtual Admin

PLEASE NOTE:

1. Candidates should send a cover letter, resume, and a 1-2 minute video introducing themselves and why they're interested in this job. If onlinejobs.ph does not allow for uploads, please send links to Dropbox, Google Drive, etc. in the message field.

2. This is a part-time position (24-30 hours per week with the opportunity for full-time for the right candidate) in the Central United States, and working Monday-Friday from 7:30am-12:30pm Central. Required to attend teaUpgrade to see actual infoetings on Mondays and Wednesdays at 9:00 am Central. Candidates who cannot work these hours need not apply.

3. Candidates should only apply via this job posting, with the subject line, "Your Rockstar Virtual Admin: Ready to Take Charge of Assignments So You Can Focus on What You Do Best" Included in your application, you should include which of our company’s core values you relate to.

4. We are only interested in working with individuals. No ad agency applications, please.

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Our association and event management agency is growing and we are looking to add to our team. We are looking for a high-energy and detail-oriented individual to help with a high volume and wide variety of administrative tasks accurately and within the required time frames. Must have experience with being a virtual admin for a fast-paced team using multiple platforms, answering phones, and support via online chat. Required to be proactive to help move projects forward.

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Qualifications:

- Exceptional customer service skills

- Excellent multi-tasking, organizational, and administrative skills

- Outstanding verbal/written communication skills

- PC proficiency including MS Office

- Preferred experience with Constant Contact, Canva, Zoho, ClickUp, and Zoom

- Passion and drive to learn new skills and take on new challenges

- Ability and willingness to learn, grow, and continuously improve.

- Exceptional personal character, including a strong work ethic, positive attitude, and willingness to assist others at all times

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Responsibilities:

- Collaborate with the team during bi-weekly teaUpgrade to see actual infoetings and assist where needed to meet company's deadlines and objectives

- Manage customer service and membership/event inquiries as well as other email responses

- Create reports and data entry for the company and clients

- Assist in the creation of communications to various recipients (attendees, exhibitors, suppliers, extended teaUpgrade to see actual infombers, and community at large)

- Research as needed for company and client projects

- Assist in the preparation of multimedia presentation materials and collateral

- Support client email lists with continual clean-up and maintenance

- Assist with membership billing with client organizations

- Support marketing and communications team with occasional Canva graphic support

- Proofread materials and publications before they go to press

- Maintain data and support client mobile apps

- Complete other various administrative duties as required

- Organize travel schedules for our team for events and meetings

- Provide high-level support for CEO and team during client events

- Provide support as needed for other teaUpgrade to see actual infombers and clients

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Company’s Core Values

1. Fanatical attention to details and deadlines, and takes charge of tasks
2. Continually exceeding expectations and hungry for achievement
3. Innovative problem-solving and researching new ideas and methods
4. Team player: fun, humble, and authentic
5. Thinks ahead and client- and results-focused
6. Exhibits professionalism in all things
7. Understands the value of reputation of individual and company