Transaction Coordinator and V.A. (remote)

Transaction Coordinator & Personal Assistant for Real Estate Agent and Team (Remote)
Location: Remote (Must have high-speed internet and telephone access)
Schedule: Fixed Hours: Monday – Friday, 11 AM – 5 PM EST + 10 Floating Hours
Compensation: Based on experience

Overview:
We are seeking a highly organized and detail-oriented Transaction Coordinator & Personal Assistant to support a busy real estate agent and team. The ideal candidate will be proficient in transaction management, administrative support, CRM systems, and social media marketing. This role requires strong communication skills, the ability to multitask, and proficiency with real estate technology tools.

Key Responsibilities:
Transaction Coordination:
• Manage real estate transactions from contract to close, ensuring all deadlines are met.
• Prepare and review documents in DocuSign and RE Chat CRM (preferred).
• Input and maintain listing data on the MLS accurately.
• Track Zillow metrics and assist in optimizing online listings.
Administrative & Personal Assistance:
• Provide daily administrative support to the real estate agent and team.
• Organize files in Dropbox and manage documents efficiently.
• Coordinate meetings and assist with scheduling via Zoom.
• Maintain spreadsheets and reports using Microsoft Excel, Word, and Google Sheets. And smartsheet.
• Assist with email and phone communication.
Marketing & Social Media Management:
• Create and schedule engaging content for Facebook, Instagram, and LinkedIn.
• Design brochures, newsletters, and marketing materials using Canva.
• Prepare and execute CRM email campaigns for client engagement.

Qualifications & Skills:
• Real estate experience preferred (familiarity with MLS, contracts, and transaction processes).
• Proficiency in Microsoft Office Suite (Excel, Word), Google Sheets, and SmartSheet.
• Experience using DocuSign, RE Chat CRM (preferred), and Zillow metrics.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills in English.
• Ability to work independently with reliable high-speed internet and phone access.
• Knowledge of social media marketing and content creation.

Work Environment & Schedule:
• Remote position with fixed hours Monday – Friday, 11 AM – 5 PM EST.
• Additional 10 floating hours per week, as needed.
• Must be available via phone, Whats App and Zoom during work hours.

If you are detail-oriented, tech-savvy, and eager to support a high-performing real estate team, we’d love to hear from you!